ADMINISTRATIVE ASSISTANT I OPS - 60912004

State of Florida • Port Orange, FL

1d • $17 • Onsite

About The Position

This is a high-level administrative position that provides support to a team of paralegals and attorneys assigned to our Children’s Legal Services program by conducting research, preparing reports, handling information requests, assisting with program management, assisting constituents, and performing administrative and clerical functions. The work is challenging but incredibly rewarding. We are seeking a highly motivated and energetic individual to work in our Children's Legal Services Division, a premier statewide law firm. This is an excellent opportunity to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

Requirements

• Excellent communication skills
• Knowledge of office professionalism and practices
• Computer experience, particularly with Microsoft Office (Word and Excel)
• Ability to use copying and fax machine
• Ability to organize files and other records
• Ability to enter data in records management systems
• Ability to handle telephone calls in a courteous and effective manner
• Candidate Profile (application) must be completed in its entirety: Include supervisor names and phone numbers for all periods of employment.
• Account for and explain any gaps in employment so that the hiring process is not delayed.
• It is unacceptable to use the statement “See Resume” in place of entering work history.

Nice To Haves

• Prior experience working in a legal office preferred
• Ability to speak/read/write Spanish/Creole/French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

Responsibilities

• Scheduling meetings and appointments
• Answering questions and providing information about policies and procedures
• Receiving, processing, and tracking correspondence, mail, and work assignments
• Establishing and maintain records, filing systems, and logs
• Researching special projects for CLS regional and circuit leadership
• Preparing and monitoring reports for program duties and special projects
• Composing and distributing correspondence, reports, and forms
• Coordinating with CLS regional and circuit leadership to monitor budget activity
• Preparing purchase requisitions
• Maintaining equipment inventory
• Preparing travel reimbursement requests and clearing Purchasing Card charges
• Engaging in cross-training of other administrative support

Benefits

• The State of Florida is an equal opportunity employer/affirmative action employer and does not tolerate discrimination or violence in the workplace.
• Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735).
• The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed