OPS ADMINISTRATIVE ASSISTANT I - 64858428

State of Florida • Tallahassee, FL

1d • Hybrid

About The Position

This is an OPS position including state benefits and flexible work schedule. Monday – Friday 30 – 40 hour work week. This position is pending reclassification. The salary is $20.25 Per Hour. The position location is Tallahassee / Leon County.

Requirements

• Ability to understand and comprehend written documents/instructions
• Ability to effectively communicate in writing and verbally with others
• Knowledge of personnel/human resource policies and procedures
• Ability to apply rules, regulations, and policies related to general administrative principles and practices
• Ability to effectively utilize computer systems including software programs such as Microsoft Word, Excel, Outlook, Power Point, etc.
• One year of administrative support experience in an office environment.
• Ability to learn and communicate effectively, orally and in writing, in English.

Nice To Haves

• Experienced managing calendars, scheduling meetings or interviews, and coordinating conference-room use.

Responsibilities

• Provides daily assistance to the Program Administrator with a variety of activities relative to the management of the area office.
• Reviews and prepares a variety of correspondence relating to the various activities of the Program Administrator.
• Reads and appropriately processes all incoming correspondence for the Program Administrator.
• Develops and/or collects data and prepares reports for the administrative decisions.
• Coordinates and arranges the Program Administrator’s calendar.
• Controls the use of all conference rooms in the office.
• Maintains all reference material for the Program Administrator and the Office Reference Library.
• Prepares various correspondences, including memorandums, survey questionnaires, etc., for the Management Analyst, (MDPRO), and unit supervisors.
• Assists employees with background screening documentation and makes appointments with information systems staff for finger printing.
• Processes separation paperwork for employees leaving the division and submits information timely to division’s HR staff.
• Provides routine forms, i.e., flexible work schedules, dual employment forms, and other routine type HR forms to employees.

Benefits

• State benefits
• State of Florida 401(a) FICA Alternative Plan (mandatory)
• Participation in state group insurance (upon meeting eligibility requirements. Consult with People First and/or the serving HR office)
• Workers’ Compensation (mandatory, if needed)
• Reemployment Assistance (Unemployment Compensation) (mandatory, if needed)
• Deferred Compensation (voluntary)
• Employee Assistance Program (voluntary)

What This Job Offers

• Career Level: Entry Level
• Education Level: No Education Listed