Administrative Assistant I - Surveying Division

Clymer Farner Barley•The Villages, FL

4d•Onsite

About The Position

Clymer Farner Barley Surveying, LLC (CFB) is a dynamic and innovative company that specializes in a wide range of land surveying services and civil engineering. We foster a positive work environment that values growth, collaboration, and employee well-being. As we continue to grow, we are seeking a dedicated and experienced Administrative Assistant to support our Middleton, FL (The Villages) Survey office and help us shape the future of our organization. As an Administrative Assistant at CFB, you will play a key role in supporting our survey office and project managers, ensuring the seamless execution of daily administrative tasks. Your ability to prioritize, handle sensitive information with confidentiality, and meet deadlines will contribute to the success of our team and projects.

Requirements

Strong organizational skills with high attention to detail and accuracy.
Excellent communication and interpersonal skills.
Ability to establish positive relationships and contribute to a collaborative team environment.
Proficiency in Microsoft Office 365; familiarity with Asana is advantageous.
Ability to handle sensitive information with confidentiality and use independent judgment to manage a diversified workload.

Nice To Haves

Previous administrative or clerical experience is preferred; experience in surveying or engineering is a plus!

Responsibilities

Answer and direct phone calls; take messages to assist project managers.
Assist in tracking, preparing, and following up on project proposals.
Open job numbers for all assigned projects and maintain accurate records.
Set up new projects in Asana and assist in managing related tasks.
Track project deliverables, create invoices, and follow up on outstanding payments.
Manage the closeout of project files efficiently.
Provide administrative support for project managers, including any additional tasks as needed.