Construction Administrative Assistant – Electrical Division

Hinterland Group•Riviera Beach, FL

2d•Hybrid

About The Position

The Construction Administrative Assistant provides administrative and organizational support to project managers, superintendents, subcontractors, and office staff. This position helps keep construction projects organized by maintaining records, coordinating schedules, processing documentation, communicating with vendors and subcontractors, and supporting day-to-day project operations.

Requirements

High school diploma or equivalent required
1–3 years of administrative, office, or construction-related experience preferred.
Strong organizational and time-management skills.
Excellent written and verbal communication skills.
Proficiency with Microsoft Office, including Word and Excel.
Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
Strong attention to detail and accuracy.
Ability to work effectively with project managers, field personnel, subcontractors, and vendors.

Nice To Haves

Associate degree preferred.
Experience in the construction industry is a plus.
Familiarity with construction terminology and project documentation is preferred.
Construction project administration
Scheduling and calendar management
Document control
Vendor and subcontractor coordination
Invoice and purchase order processing
Microsoft Excel and Word
Construction management software
Data entry and record keeping
Professional communication
Problem-solving and organization

Responsibilities

Provide administrative support to construction project managers and field staff.
Maintain project files, contracts, permits, invoices, purchase orders, and other documentation.
Prepare, organize, and distribute project reports, correspondence, meeting notes, and other documents.
Assist with scheduling meetings, inspections, deliveries, and project activities.
Communicate with subcontractors, vendors, clients, inspectors, and internal team members.
Track subcontractor paperwork, insurance certificates, licenses, and compliance documents.
Assist with purchase orders, invoices, receipts, and expense tracking.
Enter and maintain project information in construction management and office software.
Monitor deadlines and follow up on outstanding documents or action items.
Assist with change orders, submittts, RFIs, and other project documentation.
Maintain accurate electronic and physical filing systems.
Answer phones, respond to emails, and handle general office correspondence.
Support project closeout activities and document collection.
Perform other administrative duties as needed to support construction operations.