Administrative Assistant - Division

CONA Services • Lafayette, LA

20h • Onsite

About The Position

The Administrative Assistant - Division is responsible for handling a wide range of administrative and support related to division needs.

Requirements

• Minimum age 18 years old.
• Valid driver’s license required and obligation to maintain compliance with UNITED fleet policy.
• Personal Protective Equipment (PPE) as required by position and compliance with UNITED safety policies.
• Regular and prompt attendance is an essential function of the job.
• Ability to read, write and speak English.
• Ability to maintain a neat professional appearance within Company guidelines.
• Ability to maintain safety and security of Company assets.
• Ability to utilize all Company provided resources and technology.
• Associate degree (A. A.) or equivalent from two-year College or technical school; or 2 plus years related experience and/or training; or equivalent combination of education and experience.
• Ability to create and prepare professional presentations.
• Ability to thrive in a fast-paced environment supporting multiple managers.
• Ability to work independently as well as be a collaborative member of a team.
• Ability to work well with stakeholders at all levels of the organization.
• Ability to handle highly confidential and non-routine information ethically and sensitively.
• Working Knowledge of Microsoft Office Suite.
• Working knowledge of ERP systems such as SAP, software programs, and reporting systems.
• Ability to learn, interpret, and explain company policies and procedures.
• Ability to demonstrate independent judgment, strong sense of ownership, positive attitude, self-motivation and strong accountability.
• Excellent written and verbal communication skills.
• Superior organization and time management skills.

Responsibilities

• Generating high quality emails and documents that will be distributed to individuals at all levels of the organization.
• Providing exceptional customer service.
• Coordinating the Division Directors schedule; prioritizing functions and appointments, ensuring that meetings, deadlines, presentations, and other duties of the division are carried out seamlessly.
• Providing support to any projects and coordinating meetings, sales rallies, and business activities for location.
• Demonstrating a proactive approach to problem-solving with strong decision-making capability.
• Providing administrative support to include travel arrangements, meeting arrangements, expense report processing, reporting, calendar management and other administrative tasks.
• Responsible for Margin Minder Reports.
• Ordering items for division as assigned.
• Performing appropriate duties as assigned by management.

Benefits

• Two weeks paid vacation within first year
• Comprehensive Medical Preferred Provider Plan
• Dental, vision, flex spending
• Employee Assistance Program
• Company paid life insurance ($50,000)
• Additional optional insurance (accident, critical illness, universal life, home & auto)
• Paid maternity & paternity leave
• Paid holiday & sick time
• 401(k) match (50% on first 6%; plus an additional annual match of up to 3%)
• Exclusive employee discounts (cell phone, event tickets, gym membership, car buying, hotels, car rentals, technology needs and much more)
• Competitive Compensation
• Fast paced environment promotes a healthy lifestyle
• CDL Tuition Program reimbursable up to $5250 for CDL school tuition

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: Associate degree