Administrative Assistant I for Residence Life

Liberty University•Lynchburg, VA

11d•$15 - $18•Onsite

About The Position

The Administrative Assistant I for Residence Life supports the Student Life department Director by meeting administrative, scheduling, and communication needs. The role manages the department calendar, facilitates team communications, performs office management functions, assists with meetings and note-taking, and generates reports for Student Life leadership. It also helps keep departmental operations running smoothly by responding to calls and email inquiries and overseeing purchases of office equipment and supplies. The position coordinates calendars, meetings, and event logistics; supports expense reconciliation, requisitions, and financial recordkeeping; manages department communications and correspondence; maintains the department website and file systems; organizes deliveries and records; and facilitates meetings and project requests. The Administrative Assistant also contributes to special projects, collaborates with university teams, and keeps abreast of technologies and practices relevant to Student Affairs. The role is based in an office, with work also occurring in residence halls, warehouses, and outdoor settings. Local and campus travel may be required.

Requirements

Bachelor’s degree completed or in progress.
1–2 years of administrative experience.
1–2 years of Microsoft Excel and Outlook experience.
Effective verbal and written communication skills in English.
Strong organization, project management, and managerial skills.
Computer skills sufficient to use Microsoft Office Suite and Adobe Creative Suite.
Ability to meet deadlines and produce quality work.
Proactive approach, including anticipating needs and taking steps to address them.
Detail orientation and ability to manage schedules and project timelines punctually.
Ability to travel frequently to local and campus locations.
Ability to sit for extended periods and use a keyboard.
Ability to hear and speak to communicate and review ORL media content.
Ability to stand, walk, and climb stairs occasionally; handle materials; reach overhead; kneel or stoop.
Ability to regularly lift 20 pounds or fewer.
A valid Virginia driver’s license, acceptable DMV record, and liability insurance are required if use of a personal or LU vehicle is required for travel.

Nice To Haves

Completed bachelor’s degree.
2–3 years of administrative experience.
2–3 years of Microsoft Excel and Outlook experience.

Responsibilities

Coordinate and manage shared calendars, scheduling appointments, meetings, and events.
Organize and schedule team meetings to support attendance and effective time management.
Serve as the primary contact for other University departments regarding Student Life scheduling and event logistics.
Reconcile expenses, submit requisitions, and maintain accurate financial records.
Support the Director's coordination with finance and procurement to ensure compliance with budget guidelines and deadlines.
Manage the department email inbox, respond to inquiries, and route communications to appropriate team members.
Correspond with external vendors and serve as the primary contact for Student Life partners outside the University.
Answer the Student Life phone, direct calls, and provide information to students and other callers.
Maintain the department website with current, accurate, accessible information.
Draft and edit internal and external department communications.
Manage the department Dropbox and other file systems, keeping them organized and up to date.
Sign for packages and manage delivery receipt and distribution.
Maintain organized records, including event attendance and budget expenditures.
Support the creation and maintenance of departmental databases and spreadsheets.
Prepare meeting agendas, record minutes, and track action items.
Facilitate submission and tracking of project requests, gathering and communicating information to the Student Life Creative Team.
Lead and contribute to special projects assigned by the Director.
Collaborate with the Student Life Team and other university teams on projects requiring coordination and administrative support.
Stay informed about existing and emerging technologies, processes, products, services, and industry benchmarks related to Student Affairs.
Work effectively as a team member and embrace and foster LU's mission.
Perform other duties as assigned.