Administrative Assistant I

Bradley University • Peoria, IL

14d • Onsite

About The Position

Provides administrative support for the Department of Interactive Media and Department of Art and Design. Provides direct support to the department chairs including management of calendars, interacting with students and visitors, departmental purchasing and budgeting, and dealing with administrative tasks and inquiries as appropriate.

Requirements

• One to three years of office or related experience
• Excellent written and oral communication skills
• The ability to work independently, exhibit sound judgment and contribute to a positive team spirit
• Working knowledge and experience using MacOS, Windows, Google Suite, Microsoft Office, and Adobe Acrobat
• Maintain the highest level of confidentiality and professionalism at all times
• The ability to productively work/interact with diverse groups of people and to show respect and sensitivity for cultural differences

Nice To Haves

• experience in higher education desired

Responsibilities

• Coordinate/manage multiple projects and tasks simultaneously for both the Department of Interactive Media and Department of Art and Design
• Serve as departmental receptionist
• Organize and facilitate meetings, conferences, and special events
• Ensure administration, security, and confidentiality of department files
• Assist with course scheduling, registration, and management
• Create and administer course evaluations for the entire department
• Submit facility work orders, technology purchase requests, and space reservations
• Manage key and card access requests for students and faculty
• Assist with the department budget, vendor payments, supply orders, and financial records
• Assist with creating course schedules and student enrollment management
• Manage student employees, including timekeeping, onboarding, and termination processes
• Compiling and maintaining information on various department and university systems (Navigate, Canvas, DocSoup, Carousel)
• Coordinating and receiving telephone communications, incoming correspondence and visitors
• Organizing travel and accommodations for visiting speakers and industry professionals
• Prepare and handle distribution of recruiting materials and scheduling for visit days
• Event planning including luncheons, dinners, receptions, alumni events, etc.
• Maintain inventory of office supplies; and perform other related duties as assigned

Benefits

• health, dental, vision, life and disability coverages
• FSA
• HSA
• retirement plan options
• Tuition Remission program

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed