Administrative Assistant I (10103)

Lutheran Services Florida • Town "n" Country, FL

3h • Onsite

About The Position

The Administrative Assistant I provides administrative and program support for the Child Welfare Management Organization Program. This role is crucial in ensuring the smooth operation of the program by maintaining accurate documentation, providing essential administrative tasks, and supporting the CMO team.

Requirements

• Must possess a high school diploma or equivalent.
• Extensive knowledge of Windows applications, such as Microsoft Word & Excel
• Must be able to type 45 words per minute
• Must be able to set up and maintain extensive filing system
• Knowledge of general office operating procedures
• Must demonstrate sensitivity to our service population’s cultural and socioeconomic characteristics and needs.

Nice To Haves

• Progressively responsible administrative and clerical support experience in a professional office preferred.

Responsibilities

• Organize and maintain accurate documentation for CMO program client files and related documents
• Provide administrative support for CMO program including, but not limited to, drafting correspondence, copy, scan, fax, mail and file
• Answer phone calls properly and promptly; record and forward messages or assist in referrals, when appropriate
• Monitor and track program documents within the program service area.
• Prepare and maintain program mailing lists in the database system.
• Prepare, organize and close client file folders for clients.
• Participate in In-Service training, staff meetings and other required trainings
• Responsibility for maintenance of file storage or other work area.
• Assist with creating and tracking required contract reports and documents
• Provide administrative assistance to CMO team through records requests, service referrals, and other supports
• Provide document filing, file storage, and file retrieval services for all CMO program staff.
• Administrative support to all program staff.
• Effective working relationship with staff members
• Adhere to LSF Personnel policies and procedures

Benefits

• Medical, Dental and Vision
• Telehealth (24/7 online access to Doctors)
• Employee Assistance Program (EAP)
• Employer paid life insurance (1X salary)
• 13 paid holidays + 1 floating holiday
• Generous PTO policy (starting at 16 working days a year)
• 403(b) Retirement plan with 3% discretionary employer match OR 3% student loan repayment reimbursement
• Tuition reimbursement

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED