Administrative Assistant I

MSU Jobs • Meridian, MS

15d • Onsite

About The Position

Provide administrative support in and coordinate the administrative function of a large and complex division, department or unit.

Requirements

• Education: High school diploma
• Experience (yrs.): 4-6 years Directly related to the duties and responsibilities specified.
• Substitution allowed: Indicated education is required; no substitutions allowed. When a candidate has the required education, but lacks the required experience, they may normally apply additional appropriate education toward the experience requirement, at a rate of one (1) year relevant education per year of required experience.
• Excellent written and verbal communication skills.
• Working knowledge of word processing, spreadsheet, and database software packages.

Nice To Haves

• Bachelor’s degree in accounting or business.
• Experience in fund accounting.

Responsibilities

• Work with coordinators, department head, faculty, and graduate school to maintain currency of student folders, programs of study, committee establishment, matriculation progress, and paperwork associated with milestone events for mental health programs.
• Prescreen and prepare application materials for review by faculty in all mental health programs.
• Facilitate scheduling of interviews for applicants who have been screened as viable by program committees.
• Collect, record, and store outcomes information on undergraduate and graduate students for student records, reporting to graduate school, and IE/Unit reporting.
• Work with program coordinators, graduate coordinators and department head in managing permissions to enroll, capacity overrides, etc. for undergraduate and graduate students in mental health programs each semester.
• Prepare letters/correspondence for department head, graduate coordinators, coordinator, and program coordinators related to a) new student entry, b) program issues, c) notification of status change, d) degree checkout, e)appeals, and f) defenses/examinations.
• Review and assist with graduation checkouts based on lists received from OGS; work with graduate coordinator and major professors to identify and address any documentation deficiencies.
• Coordinate scheduling of comprehensive examinations; including faculty proctors, student registration, and assist with distribution of exams to appropriate faculty for scoring and reporting.
• All duties as assigned.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED