Administrative Assistant I

Ada County•Boise, ID

1d•Onsite

About The Position

This is a continuous job posting that will remain open until a sufficient number of qualified applications are received. The posting may close at any time without notice. Applicants are encouraged to apply as soon as possible to ensure consideration. Ada County is a great place to work! We have more than 2000 employees dedicated to enhancing our community’s quality of life. Our Trial Court Administration team is growing, and this is an excellent opportunity to be a part of taking this team to the next level. The Trial Court Administrator, Sandra Barrios, oversees all administrative responsibilities of the Fourth Judicial District. This includes responsibility for facilities management; serving as a liaison between agencies, the media, and the public; and developing and carrying out policies that enhance court system performance. Our Mission is to support court systems that put people first and ensure access to the court. Learn more about Ada County Trial Court Administration by visiting their website. Ada County Trial Court Administration POSITION GENERAL SUMMARY: Works closely with the public and court staff. Will perform typing, filing, secretarial, and varied administrative tasks; will perform other related work as assigned. DISTINGUISHING FEATURES OF THE CLASS: The work requires the exercise of good judgment in the application of prescribed procedures and methods to routine matters. The employee must be innovative and alert to new and better ways to accomplish the work of the office.

Requirements

High school diploma or equivalent
Previous clerical experience preferred
Knowledge of personal computers and word processing
Knowledge of Microsoft Windows, Word, Excel, Access, e-mail, data-entry software, and other office-related computer software
Knowledge of business English grammar, spelling and punctuation and math
Knowledge of proper telephone and office etiquette
Skill in operation of various office machines, such as fax machine, calculators, copiers, computer printers, scanners, etc.
Skill in communicating with a culturally diverse and manipulative populations
Ability to type accurately at a good rate of speed
Ability to develop, prepare and maintain accurate records and files
Ability to compose letters, memos, etc., from written and verbal instructions
Ability to create and prepare written statistical reports
Ability to research and organize data
Ability to follow verbal and written directions
Ability to establish and maintain and effective working relationship with Drug Court personnel and the public
Ability to deal with confidential information in a responsible manner
Ability to perform duties with minimal supervision
The Incumbent is subject to a criminal records check.

Responsibilities

Greets program participants and visitors in a pleasant and courteous manner, and acts as receptionist
Screens incoming telephone calls, answer callers’ questions, take messages, and/or redirect calls
Opens, sorts, and distributes mail
Files, indexes, and processes office records, legal documents and related materials
Prepares and types requests for the purchase of supplies
Enters data in the computer system
Composes correspondence in accordance with established procedures
Prepares and handles correspondence of a sensitive and confidential nature
Types correspondence, forms, labels, and miscellaneous documents
Maintains logs and other records
Performs related duties as assigned

Benefits

Excellent medical, dental, and vision insurance
Generous vacation and sick leave starting on day one
11 paid holidays annually
Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
Paid parental leave
Life insurance
Robust wellness programs
Ongoing training opportunities and career pathing

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