ADMINISTRATIVE ASSISTANT I - 37010587

State of Florida • Jacksonville, FL

6d • Onsite

About The Position

This position is located in Jacksonville, FL. This is an independent position in the Business Planning Program responsible for a variety of administrative and business activities. Duties include, but are not limited to: Finance & Accounting (Primary), Welcome Desk & Administrative Assistance, Procurement, and Document Management & Records Requests. The role involves coordinating accounts receivable functions, serving as the collections officer, assisting with fees associated with enforcement accounts, monitoring requests in DEP_NED, providing welcome desk coverage, maintaining and procuring office and field supplies, performing procurement functions, converting paper documents to electronic records, and responding to public records requests. The position also performs related duties as required by management.

Requirements

• Knowledge of the terminology, principles, and analytical techniques of administrative programs.
• Ability to understand and apply applicable regulations, policies and procedures relating to business programs.
• Ability to evaluate, analyze, and interpret business reports and supporting documentation.
• Ability to determine work priorities and ensure proper completion of work assignments.
• Ability to work independently.
• Ability to prepare technical reports.
• Ability to communicate effectively and professionally, both verbally and in writing.
• Ability to establish and maintain effective working relationships with co-workers and leadership.
• Ability to interact with customers in a tactful and courteous manner.
• Ability to cross-train into multiple subjects.
• Ability to meet established performance standards as identified in the district performance standards document.
• Ability to identify solutions to problems and exhibit positive problem-solving techniques.
• Skill in producing quality work with little oversight and rework.
• Experience with process review and efficiency implementation through use of continuous improvement strategies.
• Valid Driver License

Nice To Haves

• Experience with Finance and Accounting

Responsibilities

• Coordinates all accounts receivable functions for the district, including cash receiving, receipting, journal transfers, correction adjustments, refunds, outstanding warrants, collection of payments due, cash listing and direct deposit. Deposits revenue on a weekly basis.
• Serves as the collections officer for the district.
• Assists with the handling and tracking of fees associated with enforcement accounts, including in-kind status updates, case closures and collections and/or write-off efforts.
• Monitors requests/assignments in DEP_NED in support of the district’s regulatory programs as required and ensures timely completion of requests.
• Provides coverage at the welcome desk as requested.
• Maintains and procures office and field supplies for the district.
• Performs procurement functions utilizing the purchasing card and MyFloridaMarketPlace system.
• Converts paper documents to an electronic document of record by using the department’s electronic document management system (Oculus). This process may include document preparation, document scanning, validation, and quality control/quality assurance. Maintains compliance with DEP 335, Records Management.
• Responds to public records requests per district standard operating procedure, and in compliance with DEP 335, Records Management.
• Performs related duties as required by management.

Benefits

• Annual and Sick Leave benefits
• Nine paid holidays and one Personal Holiday each year
• State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options
• Retirement plan options, including employer contributions
• Tuition waivers

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed