ADMINISTRATIVE ASSISTANT I - 80082562

State of Florida • Brownsville, FL

2d • Onsite

About The Position

This position is located at the Miami Dade Regional Juvenile Detention Center. The incumbent will serve as the fiscal liaison between Headquarters Finance & Accounting (F&A), Regional Office, and facilities on all matters within the Fiscal program and maintain medical information confidential.
Reviews and processes fiscal purchasing to ensure compliance with department rules, policies and procedures, as well as statutes and laws. Fiscal matters include but are not limited to: gathering E-Quotes, My Florida Market Place (MFMP), Purchasing Requisitions, P-cards, Authorization to Incur Travel Expenses/Reimbursements, medical bills, facility operational expenses, contracts, supplies and equipment.
Provides technical assistance and consultation to the Detention facilities regarding all fiscal matters.
Develops and maintains tracking systems (including logs) for Fiscal program.
Reviews and evaluates Fiscal policy and procedures and makes recommendations to Management.
Assists with the dissemination of information to facilities and employees regarding Fiscal matters.
Prepares and conducts training related to Fiscal program within the facility.
Prepares correspondence, coordinates conference calls, and meetings related to Fiscal program.
Serves as the back up to the facility Human Resource (HR) Liaison on all HR matters.
Serves as the facility administrative support to the Facility operations, Assistant Superintendent(s) and Superintendent.
Performs other related duties as assigned.

Requirements

• Ability to provide constructive feedback to correct behavior.
• Knowledge of safe working conditions.
• Ability to use conflict management skills.
• Ability to prepare and maintain reports and records relating to the supervision of youth.
• Ability to add, subtract, multiply and divide rational numbers.
• Ability to communicate both orally and in writing and to effectively work with youth, co-workers, supervisors and the public.
• Knowledge of good housekeeping tasks relating to maintaining the sanitary conditions of the facility.
• Knowledge of good hygiene.

Nice To Haves

• An Associate’s degree from an accredited college or university and one year of administrative experience.
• A Bachelor’s degree from an accredited college or university can substitute for the required experience.
• Administrative or clerical experience can substitute on a year-for-year basis for the required college education.
• Good verbal communication and writing skills.
• Proficiency in Finance & Accounting.

Responsibilities

• Serve as the fiscal liaison between Headquarters Finance & Accounting (F&A), Regional Office, and facilities on all matters within the Fiscal program and maintain medical information confidential.
• Review and process fiscal purchasing to ensure compliance with department rules, policies and procedures, as well as statutes and laws.
• Provide technical assistance and consultation to the Detention facilities regarding all fiscal matters.
• Develop and maintain tracking systems (including logs) for Fiscal program.
• Review and evaluate Fiscal policy and procedures and make recommendations to Management.
• Assist with the dissemination of information to facilities and employees regarding Fiscal matters.
• Prepare and conduct training related to Fiscal program within the facility.
• Prepare correspondence, coordinate conference calls, and meetings related to Fiscal program.
• Serve as the back up to the facility Human Resource (HR) Liaison on all HR matters.
• Serve as the facility administrative support to the Facility operations, Assistant Superintendent(s) and Superintendent.
• Perform other related duties as assigned.

Benefits

• The Department of Juvenile Justice salutes our heroes. We are honored to have the opportunity to support our nation’s veterans and their families. We value the service given to our country and support the hiring of service members and military spouses.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: Associate degree