Administrative Assistant I 04134 NWD

North Wind Group•Paducah, KY

3d•Onsite

About The Position

Under general supervision, provides high level day-to-day administrative support and performs a diverse scope of office-related duties for assigned work groups throughout the organization.

Requirements

High School Diploma or GED
Two plus (2+) years direct applicable experience
Exceptional communications skills, both written and verbal
Superior organizational skills and dedication to completing projects both accurately and in a timely manner
Flexible, dependable, and adaptable
Detail oriented and comfortable working in a fast-paced office environment
Proficient in Microsoft Office suite software applications
Experienced with Microsoft Outlook and specifically skilled with sending emails, scheduling meetings, and managing multiple calendars
Must be a citizen of the United States and authorized to work in the US
Must have a valid driver’s license and be able to operate a government vehicle
Ability to obtain and maintain a Department of Energy “L” security clearance
Proof of citizenship will be required as a condition of employment.
Candidates may be required to obtain and hold a Secret or Higher US Government Clearance.

Nice To Haves

Bachelor’s degree in Business Administration or comparable field of study is preferred

Responsibilities

Provides high-level administrative support and performs a full range of unique duties in accordance with established procedures and guidelines
Demonstrates accuracy, judgment, initiative, discretion, and flexibility
Coordinates, attends, and participates in various meetings as requested
Gathers/organizes material and information for meetings, coordinates items for the agenda, identifies audio/visual and other logistical support needs, sets up meeting space, and distributes material to participants prior to meetings
Takes, prepares, and distributes minutes of meetings as requested by management; may prepare other meeting materials that require specialized knowledge of the assigned function
Researches, summarizes, and analyzes information; calculates statistics and compiles data to prepare special and recurring reports containing specialized or sensitive information following management’s direction; selects relevant information from a variety of sources
Prepares deliverables, correspondence, reports, or other documents from rough drafts or other sources; corrects grammar, spelling, and punctuation errors; edits wording without changing intended message
Submits deliverables, correspondence and reports for submittal to North Wind Program Manager and/or DOE as appropriate
Maintains calendar(s) for assigned staff, as requested; regularly prioritizes and arranges meetings, conferences, and appointments; arranges necessary travel reservations and itineraries; anticipates and prepares background materials needed requiring application of specialized knowledge of the assigned function
Investigates, evaluates, and resolves issues within scope of position; seeks out advice and counsel from peers and immediate supervisor as appropriate
Ensures an effective and efficient communication network with other Administrative personnel
Creates purchase orders and check/credit card authorizations as necessary
Performs records management functions as requested
Updates Master Tracking as necessary upon completion of tasks
Performs back-up duties for other Administrative Assistants
Maintains a high degree of professionalism and demonstrates confidentiality at all times
Processes Work Instructions, Procedures, Plans, and Policies through review, correction, and submission to document control
Updates logs for tracking as necessary
Maintains files as necessary
Performs other duties as assigned