Administrative Assistant I - Interpretation Services, Full-Time, Days

Northwestern Memorial Healthcare • Chicago, IL

20d • $18 - $24

About The Position

The Administrative Assistant I performs clerical and secretarial duties that support the efficient and effective operation of the department. The role works under the direction of the Department Manager and is expected to reflect Northwestern Medicine’s mission, vision, and values; adhere to its Code of Ethics and Corporate Compliance Program; and comply with relevant policies, procedures, guidelines, and regulatory and accreditation standards.

Requirements

• High school diploma or equivalent.
• At least one year of secretarial or related experience.
• Strong Microsoft Office skills.
• Excellent organizational, communication, and interpersonal skills.
• Ability to follow directions independently.

Nice To Haves

• Advanced degree or certificate in secretarial administration.
• Three to five years of secretarial experience.
• Healthcare experience.

Responsibilities

• Compose and accurately and promptly type confidential correspondence, memos, and minutes from dictation, transcription, shorthand, or rough drafts.
• Manage telephone operations by answering, screening, and directing calls.
• Receive, screen, distribute, or file incoming correspondence and other mail.
• Maintain an adequate inventory of office supplies and printed forms.
• Support the Department Manager’s calendar; schedule meetings and meeting rooms; arrange catering; confirm attendance; and help prepare and distribute materials.
• Use Microsoft Office applications to design and lay out presentations and reports.
• Communicate verbally and in writing with departments, employees, vendors, and physicians, and act as a liaison on behalf of the Department Manager to foster working relationships.

Benefits

• The company describes a wide range of benefits intended to support employees’ physical, emotional, and financial well-being and provide protection for unexpected life events.
• Tuition reimbursement.
• Loan forgiveness.
• 401(k) matching.
• Lifecycle benefits.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED