Administrative Assistant I

Essential Utilities, Inc.•Westerville, OH

1d•$41,190 - $54,474•Onsite

About The Position

Aqua, an Essential Utilities company, employs people in a variety of roles within our eight-state footprint, ranging from field workers and customer service representatives who are on the front lines working with customers, to scientists and engineers who help ensure we’re delivering reliable water and wastewater services to our communities. If you’re looking for a rewarding career helping improve our environment and protect our natural resources, we encourage you to join our team! About Essential Utilities Essential Utilities, Inc. delivers safe, clean, reliable services that improve quality of life for individuals, families, and entire communities. Operating as the Aqua (water and wastewater services) and the Peoples and Delta (natural gas) brands, Essential serves approximately 5.5 million people across 10 states. We are committed to sustainable growth, operational excellence, a superior customer experience, and premier employer status - including a competitive and comprehensive benefits package as well as a commitment to career growth opportunities. We are advocates for the communities we serve and are dedicated stewards of natural lands, protecting more than 7,600 acres of forests and other habitats throughout our footprint. Our company is one of the most significant publicly traded water, wastewater service and natural gas providers in the U.S. Are you looking for a fantastic career at Aqua Water? We have an exciting opportunity for an Administrative Assistant in the Westerville, OH area! You will be reporting to the Area Manager. This role will provide administrative support to division staff.

Requirements

High school graduate or GED equivalent.
Excellent typing and computer skills including proficiency in word processing, spreadsheet, database and e-mail applications, and have the ability to gain proficiency in company technical software such as CIS-Banner, ServiceLink, and Powerplant.
Must demonstrate ability to organize and complete multiple activities simultaneously
Self-starter who can operate with little or no direct supervision
Must have the personality, articulation (both spoken and written) and characteristics necessary to communicate effectively with customers, all levels of management, employees, regulatory agencies, government officials and vendors
At least three years’ experience in a responsible administrative position; bookkeeping, accounting experience or training a plus.
Maintain Notary License

Nice To Haves

bookkeeping, accounting experience or training a plus.

Responsibilities

Prepare correspondences, including reports and meeting minutes and distribute via e-mail, fax, overnight shipping, etc.
Maintain general files and records
Responsible for charging out inventory and assisting in the annual physical inventory count
Direct telephone calls and messages, make copies, distribute mail and order supplies
Responsible for the operation and maintenance of office equipment, cleaning contractor, security system and building maintenance
Responsible for various financial duties for the division including processing of invoices, bank deposits, preparation of purchase orders, credit card statements, claims processing, bulk water invoicing, monthly financial close and other financial duties as assigned
Enter and edit payroll for division employees
Local contact for workers compensation claims processing and other benefits and human resource issues
Coordinate and schedule division activities including, but not limited to, employee meetings, community events and other division public-relation initiatives
Responsible for all new customers: Application process, processing loan applications, creating new account and setting appointments
Responsible for coordination and record keeping for the Cross Connection Control Program.
Responsible for providing back up to the Field Supervisor with various tasks including but not limited to scheduling work orders, customer inquiries and field locates.
Also responsible for backing up the State Customer Service Representatives when requested.
All other duties as assigned.