Administrative Assistant I

Terracon•Harrisburg, PA

About The Position

Terracon is seeking a detail-oriented Administrative Assistant to support day-to-day marketing department operations for the Northeast Division. This role provides administrative and coordination support to the marketing team by maintaining systems, managing logistics, and supporting activities that keep marketing initiatives moving efficiently. The position performs a variety of routine and general administrative tasks and functions in a collaborative, team-based environment. The administrative assistant creates and maintains documents, formats reports, manages information, coordinates meetings, and supports travel and event logistics while assisting with ongoing coordination needs. The main responsibilities for this position is client creation, conference registration, and event coordination.

Requirements

High school diploma or equivalent
1–3 years of administrative or marketing support experience preferred
Experience performing administrative assistant duties
Experience with CRM systems and data entry
Strong organizational skills and attention to detail
Ability to manage multiple tasks and shifting priorities
Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint)
Clear written and verbal communication skills
Valid driver’s license with acceptable violation history

Nice To Haves

Familiarity with professional services or consulting environments
Experience with data entry (CRM), coordinating events, conferences, or registration logistics
Comfort working with vendors and internal stakeholders
Familiarity with Adobe Creative Cloud is a plus

Responsibilities

Enter, update, and maintain client and contact data in the CRM system
Create and manage new client profiles and support data accuracy
Assist with general coordination and administrative support
Support additional related tasks as assigned
Schedule meetings by coordinating calendars, participants, locations, and agendas as directed
Create, type, proofread, and format routine correspondence, reports, documents, spreadsheets, and presentations
Compile and organize basic information for reports or presentation materials
Receive and respond to routine correspondence following established procedures
Maintain files related to correspondence, reports, records, and contracts
Process and track marketing-related invoices and supporting documentation
Coordinate memberships and renewals for marketing-related organizations
Register staff for conferences, industry events, and professional associations
Order, track, and manage promotional items and branded materials
Assist with travel arrangements and event logistics as needed
Follow safety rules, guidelines, and standards for all tasks
Participate in pre-task planning and report safety concerns to management
Maintain quality standards on assigned tasks and projects
Perform other duties as assigned