Administrative Assistant I - Tennova Radiation Oncology - Turkey Creek

Community Health Systems • Knoxville, TN

5d

About The Position

The Administrative Assistant I provides clerical and administrative support to Division Directors and other facility leaders, helping ensure smooth office operations. The role includes preparing and proofreading correspondence, reports, forms, schedules, and other documents; supporting administrative activities and complex reporting; maintaining calendars and records; arranging meetings and travel; taking and distributing meeting minutes; and serving as a professional first point of contact for visitors and callers. The position also supports policy and procedure documentation, monitors office equipment, and reviews clerical work for accuracy and compliance with procedures. Regular and reliable attendance and compliance with all policies and standards are required.

The position offers 8-hour shifts, Monday through Friday, during hours of operation from 8:00 a.m. to 5:00 p.m. There are no weekends, holidays, or call requirements.

Requirements

• 0–2 years of clerical or administrative experience required.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, and in using office equipment.
• Strong organizational and time-management skills, with attention to detail.
• Excellent verbal and written communication skills, including grammar and proofreading.
• Ability to manage multiple tasks and prioritize effectively in a fast-paced environment.
• Professional demeanor and strong interpersonal skills for interacting with staff, executives, and external stakeholders.
• Ability to handle sensitive and confidential information with discretion.

Nice To Haves

• Associate degree or coursework in Business Administration or a related field preferred.

Responsibilities

• Prepare and proofread correspondence, reports, forms, schedules, and other documents while ensuring accuracy and confidentiality.
• Assist Division Directors with planning, organizing, and implementing administrative activities, including developing complex reports.
• Maintain business calendars, schedule meetings and conferences, and prepare agendas for meetings conducted by Division Directors.
• Establish and maintain organized hard-copy and electronic records, including policies, procedures, and reports.
• Serve as the first point of contact for visitors and phone inquiries, addressing requests or referring people to appropriate associates.
• Attend meetings, take minutes, distribute them to relevant participants, and support timely follow-up on action items.
• Coordinate meeting arrangements, travel schedules, and reimbursement documentation for Division Directors and other leaders as assigned.
• Assist with drafting and distributing nursing department and safety manual policies and procedures as directed.
• Monitor and operate office equipment, including computers, printers, and transcription devices, and ensure proper maintenance.
• Oversee clerical activities by reviewing documents prepared by others for accuracy and adherence to procedures.
• Perform other duties as assigned.
• Maintain regular and reliable attendance and comply with all policies and standards.

Benefits

• Medical, dental, vision, and life insurance coverage.
• Generous paid time off and extended illness benefits.
• 401(k) with company match.
• Career development, learning opportunities, and advancement pathways.
• Licensure and certification reimbursement for eligible roles.
• Student loan assistance for eligible roles.
• Employee rewards and recognition programs.
• Voluntary benefits options, including pet insurance, identity protection, and legal insurance.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed