Administrative Assistant I

Town of Burlington • Burlington, MA

19d • $30

About The Position

Reporting to the Director of Parks and Recreation, the Administrative Assistant I performs skilled administrative work in supporting the activities for the Parks and Recreation Department. Essential functions include, but are not limited to: Assists residents (in person, electronically and by telephone) with program registrations, online accounts, transfers, cancellations, passes, fishing permits, and movie tickets as necessary Updates participants regarding changes in recreation programming Reconciles the end of day report; cash journal, general ledger report and activity fees Assists instructors with roster and attendance sheets Orders supplies, receives and delivers departmental mail Prepares agenda, meeting packages and assists with special events Performs other duties as required

Requirements

• High school diploma with 3 years’ related experience.
• Proficiency in standard office computer applications including spreadsheet and database programs.
• Ability to organize time and work independently
• Ability to maintain accurate records
• Must be able to function effectively and efficiently in a multi-disciplined and dynamic work environment.
• Ability to deal effectively with the general public, other departments and business representatives.
• Must maintain a high level of confidentiality.
• Must be able to lift and/or move objects weighing up to 10lbs

Nice To Haves

• RecTrac knowledge preferred

Responsibilities

• Assists residents (in person, electronically and by telephone) with program registrations, online accounts, transfers, cancellations, passes, fishing permits, and movie tickets as necessary
• Updates participants regarding changes in recreation programming
• Reconciles the end of day report; cash journal, general ledger report and activity fees
• Assists instructors with roster and attendance sheets
• Orders supplies, receives and delivers departmental mail
• Prepares agenda, meeting packages and assists with special events
• Performs other duties as required

Benefits

• Health and Dental Insurance
• Paid Time Off - vacation, sick, personal, holiday
• Pension Plan
• Tuition Reimbursement
• Eligible for Public Service Loan Forgiveness

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED
• Number of Employees: 1-10 employees