Part Time Administrative Assistant I

San Jacinto • Pasadena, TX

5d • Onsite

About The Position

Provides part-time administrative support to the VCFA Department and the Coordinator, Executive Operations. This role also involves backing up the A-1 front desk, greeting employees, answering phones, scanning documents, managing supply inventory, processing documents, sending emails, and scheduling room reservations. The position requires adherence to College values, a professional image, excellent communication and proofreading skills, and the ability to work effectively in a team or independently in a fast-paced environment. Basic proficiency in Microsoft Office Suite is necessary.

Requirements

• Ability to demonstrate the College values
• Must project a professional image, have excellent telephone etiquette and communication skills
• Must be extremely accurate and have excellent proofreading, grammar and spelling skills
• Must be able to work in a team environment, be flexible with good public relations skills, work well with details and deadlines, balance multiple tasks, analyze and solve problems and work independently in a fast-paced office environment
• Basic skill level in Microsoft Office (Word, Excel & PowerPoint)
• High school diploma or equivalent
• One year related experience

Responsibilities

• Provides administrative support to the VCFA Department and the Coordinator, Executive Operations
• Back up support for the A-1 front desk (answering kiosk and making sure all outside visitors sign in)
• Greet all employees as they come in daily and answer the A-1 front desk phone and direct calls where they need to go
• Scan in documents into the G:Drive to make sure our retention is up to date for the office
• Complete inventory of our supply room and make sure items are stocked weekly
• Process any documents that need to be completed and keep our spread sheets up to date
• Send emails from District Services about packages, lost and found, facilities issues, or any other communications that need to go out
• Schedules room reservations for the Board Room and other rooms as needed
• Other Duties as Assigned

What This Job Offers

• Job Type: Part-time
• Career Level: Entry Level
• Education Level: High school or GED