Administrative Assistant I

Ada County • Boise, ID

1d • Onsite

About The Position

This is a temporary position funded through a grant, with an anticipated duration through April 2028, subject to ongoing grant funding and program needs. Ada County is seeking to hire an Administrative Assistant I for its Trial Court Administration team. The role involves supporting the Ada County Treatment Center by performing typing, filing, secretarial, and varied administrative tasks. The employee works under the direction of the Treatment Center Supervisor and is expected to exercise good judgment, be innovative, and alert to new ways to accomplish work. Complex or unusual situations should be discussed with the supervisor. Work is reviewed for accuracy and conformance to policy and procedures.

Requirements

• High school diploma or equivalent
• Previous clerical experience preferred
• Knowledge of personal computers and word processing
• Knowledge of Microsoft Windows, Word, Excel, e-mail, data-entry software, and other office-related computer software
• Knowledge of business English grammar, spelling and punctuation and math
• Knowledge of proper telephone and office etiquette
• Skill in operation of various office machines, such as fax machine, calculators, copiers, computer printers, scanners, etc.
• Skill in communicating with a culturally diverse and manipulative populations
• Ability to type accurately at a good rate of speed
• Ability to develop, prepare and maintain accurate records and files
• Ability to compose letters, memos, etc., from written and verbal instructions
• Ability to create and prepare written statistical reports
• Ability to research and organize data
• Ability to follow verbal and written directions
• Ability to establish and maintain and effective working relationship with Drug Court personnel and the public
• Ability to deal with confidential information in a responsible manner
• Ability to perform duties with minimal supervision
• Incumbent is subject to a criminal records check

Responsibilities

• Greets program participants and visitors in a pleasant and courteous manner, and acts as receptionist
• Screens incoming telephone calls, answers callers’ questions, takes messages, and/or redirects calls
• Opens, sorts, and distributes mail
• Files, indexes, and processes office records, legal documents and related materials
• Prepares and types requests for the purchase of supplies
• Takes payment for services rendered
• Reconciles the till and prepares deposits
• Enters data in the computer system
• Composes correspondence in accordance with established procedures
• Prepares and handles correspondence of a sensitive and confidential nature
• Types correspondence, forms, labels, and miscellaneous documents
• Maintains office files, logs and other records
• Occasionally observes program participants’ urine drug tests
• Performs related duties as assigned

Benefits

• Excellent medical, dental, and vision insurance
• Generous vacation and sick leave starting on day one
• 11 paid holidays annually
• Participation in one of the nation’s best state retirement systems, with 11.96% employer contribution
• 457(b) deferred compensation plan with up to 3% county match, plus a 401(k)
• Paid parental leave, life insurance, and robust wellness programs
• Ongoing training opportunities and career pathing

What This Job Offers

• Career Level: Entry Level
• Education Level: High school or GED