Administrative Assistant I, Testing Center
Cameron University•Lawton, OK
•Onsite
About The Position
The Testing Center Administrative Assistant I supports the daily operations of the Testing Center by providing administrative support, coordinating testing services, assisting students, faculty, and staff, administering and proctoring examinations, and maintaining testing security and confidentiality. This position also supervises and trains a team of approximately 7–8 student workers while helping ensure a professional, organized, and student-centered testing environment.
Requirements
- High school diploma or equivalent
- Two years of increasingly responsible administrative and/or secretarial experience or other combination of education and experience
- Ability to maintain confidentiality and professionalism
- Experience in a variety of computer applications such as Microsoft Office (Outlook, Excel, Word, and PowerPoint), Adobe Acrobat, and Zoom with a demonstrated ability to learn and implement new applications
- Ability to assist a wide variety of individuals using excellent interpersonal, listening, and communication skills in order to advise students
Nice To Haves
- Completion of an Associate’s or Bachelor’s degree
- Experience working in a higher education and/or testing environment
- Experience with testing software such as RegisterBlast
- Experience with Banner9 or similar university systems
- Experience supervising or training student employees
- Experience working with a variety of traditional and non-traditional student populations
Responsibilities
- Respond to inquiries in-person, via telephone, and via email regarding Testing Center services, policies, procedures, and scheduling
- Assist students, faculty, staff, and community members in a professional and courteous manner
- Manage the calendars of the Testing Staff using Microsoft Outlook
- Manage budget for the Testing Center
- Initiate purchase orders, order office supplies, and maintain a current inventory listing of all technological equipment
- Review and reconcile invoices and statements with purchase orders for payment approval
- Administer and proctor exams in accordance with instructor requirements and testing certification policies
- Monitor testing rooms to maintain academic integrity and security of testing materials
- Enforce Testing Center policies consistently and professionally
- Schedule student work study coverage for the Testing Center
- Oversee hiring and training of student workers in the Testing Center
- Approval of time sheets for Testing Center work study students
- Sort mail for proper distribution within the office and manage interdepartmental mail
- Maintain an efficient filing system which meets the needs of the Testing Center
- Track testing data for monthly reporting to Testing Coordinator
- Promote student awareness of the Testing Center and its services through flyers, brochures, and web pages
- Assignment of student workers to projects that aid Testing Center operations such as shredding or cleaning
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
