Administrative Assistant I - Human Resources

PeopleAdmin•Lincoln, NE

22h•Onsite

About The Position

This role provides essential administrative support within the Human Resources department. Key responsibilities include serving as a receptionist, assisting with new employee orientation and onboarding processes, coordinating meetings, managing HR documentation, and supporting HR projects. The position requires a high level of discretion, professionalism, and confidentiality, along with a commitment to fostering a culture of belonging and supporting the college's policies on access and equal opportunities.

Requirements

High school graduate or equivalent.
Two (2) years of work experience in an office, receptionist, or clerical capacity.

Nice To Haves

Experience in Human Resources.
Experience with HRIS systems.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
Strong organizational and time management skills.
Excellent written and verbal communication skills.
Ability to handle sensitive information with confidentiality.
Experience in higher education environment.

Responsibilities

Serve as receptionist, greeting visitors and directing them to the appropriate office.
Provide assistance for New Employee Orientation, including scheduling, preparing packets, and agendas.
Coordinate refreshments and catering for scheduled meetings.
Take minutes and follow up on action items.
Review invoices and submit them for payment.
Provide assistance with onboarding by meeting with employees to explain and collect new hire paperwork.
Assist with employment verifications, loan information, and reports in a timely and confidential manner.
Review, update, and maintain Human Resources standard operating procedures.
Assist Interview Teams in scheduling interviews.
Assist candidates with creating a profile and submitting an application on our Job Board.
Maintain employee file/data management.
Operate computers, multi-line telephones, copy machines, fax machines, and scanners.
Work with all departments in a collaborative and supportive manner.
Complete all assigned tasks and duties with the highest level of discretion, professionalism, and confidentiality.
Communicate with supervisor in a timely, factual, clear, concise, and meaningful manner.
Support HR projects and initiatives, providing administrative support to HR team members.
Continually seek to expand Human Resources and training expertise by attending conferences, workshops, programs, and seminars relating to HR and Employee Development.
Promote a Culture of Belonging by supporting and promoting an environment where all students, faculty members, and college employees feel welcomed, valued, and empowered to contribute.
Foster a community where each individual and their varied perspectives enrich the educational experience and create a safe and respectful environment.
Support the College’s policies and programming related to access, fair employment, and equal opportunities for all.