Administrative Assistant I Employee Health

Riverside Health System • Newport News, VA

20h • $18 - $24 • Onsite

About The Position

Provides administrative support to the Occupational Health Clinic. This position is responsible for checking team members in and out, uploading documents to team member occupational health files, answering phones, ordering supplies, and scheduling appointments. The role requires maintaining a high level of customer service and utilizing the Riverside Care Difference principles in all interactions.

Requirements

• High School Diploma or GED
• 2 years Administrative Assistant/Secretary/Office experience
• Proficiency in Microsoft Office and job related computer systems
• Organization and time management skills
• Good interpersonal and customer service skills

Responsibilities

• Provides administrative support for department/facility directors and/or managers, including reception, greetings, customer service, answering phones, taking messages, and referring calls.
• Responsible for meeting coordination, appointments, and special events, including room reservation, timely preparation, and setup. May arrange special needs in meeting rooms and manage meeting agenda items.
• Utilizes multiple system informational technology tools for duties such as timekeeping, billing, data entry, and retrieval.
• Maintains office supply levels by checking stock, anticipating needs, and placing/expediting orders. Responsible for accurate accounting functions/duties within the department and following up on outstanding invoice payment inquiries.
• Provides historical reference by developing and utilizing filing and retrieval systems (paper and electronic). May prepare new hire or transfer packets, correspondence, and memos, ensuring hiring packets are up-to-date and ordered timely.

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED