Administrative Assistant I-Court Education Department

Massachusetts Trial Court•Boston, MA

1d•$55,375 - $80,140•Hybrid

About The Position

The Court Education Department (CourtEd) supports the administration of justice through the collaborative design and delivery of education, training, and professional development programs, and the development of practical resources for judges, appointed and elected officials, and court employees throughout the Judicial Branch. This position assists court staff with operations and application of policies and procedures. It arranges meetings, screens calls, maintains department records, and orders supplies. The role involves drafting routine correspondence, processing reports, and providing clerical, procedural, and administrative support. Additionally, it involves developing and maintaining databases and spreadsheets, acting as a liaison with other offices, departments, and outside agencies, and recommending and implementing more effective office procedures and routines.

Requirements

Associate degree from an accredited college or university
Two (2) years of related work experience
Equivalent combinations of education and experience will be considered for meeting minimum qualifications.
Knowledge of modern office equipment and technology, including computers and applicable software.
Knowledge of inventory assessment and management.
Knowledge of Departmental and court policies and procedures.
Knowledge of basic payroll processes.
Skill in customer service.
Skill in multi-tasking.
Skill in organization and time management.
Ability to establish effective working relationships with others.
Ability to order office supplies.
Ability to perform basic mathematical tasks.
Ability to prepare clear and accurate reports, correspondences, and documents.
Ability to maintain appropriate records.
Ability to communicate effectively, both orally and in writing.
Demonstrates ability with MS Office and other business technologies and can properly support the administration of departmental policies, procedures, and initiatives in a unionized employee environment.

Nice To Haves

This position is for current Trial Court employees only.

Responsibilities

Provides clerical and procedural support as needed, including answering the telephone and greeting/screening visitors.
Assists in the maintenance of time and reporting information and prepares fiscal documents.
Maintains department records and invoices. Monitors inventory and orders supplies.
Provides administrative support to the departmental staff as necessary for special projects and initiatives undertaken by the office.
Acts as liaison with other offices, departments, and outside agencies. Arranges meetings and coordinates correspondence.
Compiles and prepares reports on a monthly and/or quarterly basis for the Judges and the Administrative office.
Assists with timesheets and time off requests. Processes travel expense forms for judges, administrative office, and registry staff.
Reviews, processes, and distributes incoming correspondence and mail.
Performs other duties as required.