Administrative Assistant I - Communications

Orange County Sheriff's Office•Winter Park, FL

5d•Onsite

About The Position

This position provides administrative support for Captains, Lieutenants, and Civilian equivalents at the Orange County Sheriff's Office Sector Communication Center. The role requires a high school diploma or GED and two years of related experience and/or relevant training. Depending on the assignment, FCIC/NCIC certification or becoming a Public Notary may be required within a specified timeframe. The job involves preparing various documents, managing correspondence, scheduling, screening calls, assisting with projects, processing payroll and reimbursements, maintaining statistical data, performing clerical duties, and handling confidential information.

Requirements

At least 18 years of age.
Must be able to comprehend and communicate fluently in verbal and written English.
U.S. Citizen or possess a current permanent resident card.
Clean criminal history; any arrest history will be individually evaluated.
No illegal drug usage within the past year. Other drug usage will be evaluated on a case by case basis.
High school diploma or general education degree (GED) AND two (2) years related experience and/or relevant training.
Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals.
Ability to communicate effectively.
Ability to speak effectively in one-on-one and small group situations.
Must consistently maintain a professional demeanor and communication style both in person and over the phone.
Must have proficient organizational and time management skills.
Must have intermediate computer skills to include proficiency in word processing, spreadsheets, Microsoft Outlook, and database applications.
Must have the ability to learn specialized department software and applications.

Nice To Haves

Obtain FCIC/NCIC certification within one (1) year of employment (depending on assignment).
Become a Public Notary within six (6) months of employment (depending on assignment).

Responsibilities

Provides administrative support for Captains, Lieutenants, and Civilian equivalents.
Prepare and draft a variety of documents, including routine and non-routine correspondence, memos, reports, and other materials.
Receive, sort, and route incoming mail and electronic correspondence.
Schedule and coordinate appointments, meetings, interviews, and related activities.
Receive and screen telephone calls and visitors, determining the level of attention required.
Assist staff with projects as needed, which may include taking dictation and transcribing meeting minutes.
Process and verify payroll and overtime submissions for accuracy and compliance.
Maintain monthly and annual statistical data as required by the assigned role.
Process reimbursement requisitions, reconcile accounts quarterly, and may assist in tracking and monitoring budgets.
Perform general clerical duties, including ordering office supplies, photocopying, filing, and collating documents.
Compile, organize, and maintain various documents, such as legal files and public records requests, ensuring accuracy and accessibility.
Log information into computer systems as needed for tracking and record-keeping purposes.
Handle sensitive and confidential information based on assignment, maintaining strict confidentiality and the security of files and office spaces.