Administrative Assistant, Human Resources & Employee Experience

Bucknell University • Winchester, VA

1d • $17 - $21 • Onsite

About The Position

Are you an organized multi-tasker with a knack for keeping operations running seamlessly? We are seeking a dynamic Administrative Assistant to serve as the operational backbone of our department. In this fast-paced role, you will be the face and voice of our team—welcoming visitors, managing communications, and tackling daily logistical challenges. If you thrive on keeping schedules tight, events running smoothly, and campus concerns resolved quickly, we want to hear from you!

Requirements

• High school diploma or GED
• Two (2) or more years of related experience

Nice To Haves

• Associate's degree
• Four (4) years administrative or related experience

Responsibilities

• Supports daily operations of assigned department, including scheduling meetings, updating calendars, creating reports, and maintaining inventory of office supplies.
• Coordinates the work of student employees as needed.
• Provides administrative support including working with vendors, greeting visitors and guests, and creating correspondence.
• Participates in office initiatives and prepares documentation for memberships, workshops, and conferences.
• Coordinates preparation of weekly meeting agendas and oversees logistics for meetings and travel.
• Supports team with expense reporting.
• Schedules meetings, coordinates safety and general training sessions, and assists with departmental events.
• Coordinates and provides support for staff searches, hiring, onboarding, and exiting.
• Processes and coordinates student payroll on-boarding, compensation changes, etc.
• Tracks and updates office locations, contacts, and special needs.
• The job description's listed responsibilities and tasks are not exhaustive, additional non-essential tasks and responsibilities may be assigned as needed.

Benefits

• Flexible scheduling options determined by role
• Medical, prescription drug, vision, dental, life, and long-term disability insurance options
• An outstanding 10% employer contribution to your retirement plan (no contribution requirement for non-exempt positions)
• Generous paid time off, including vacation and sick time, a community service day, and 19 paid holidays (including two full weeks off for Winter Break!)
• Full-time and part-time members of the faculty and staff are eligible for tuition remission for themselves.
• Additionally, full-time members of the faculty and staff are eligible for tuition remission for their spouse/spousal equivalent and are eligible for various tuition programs for their children.
• Credit for full-time benefits eligible employment at other institutions of higher education will be applied to waiting periods.
• A comprehensive employee wellness program including program incentives
• A myriad of other benefits, including parental leave, an employee assistance program, fitness center membership, and the power of your Bucknell ID card

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: High school or GED