Administrative Assistant - Housing Operations

Emory University•Atlanta, GA

12d•Onsite

About The Position

The Administrative Assistant provides a broad range of administrative and facility operational support within the Housing Operations department, helping staff achieve departmental goals through the coordination of daily business functions, liaison activities, programs, and projects. The position serves as the primary backup for residential service centers; tracks departmental projects and action items; processes purchase reconciliations and expense reports; ensures office activities comply with Emory policies and procedures; and prepares materials, resources, and locations for programs, meetings, and special events. The Administrative Assistant also collaborates with Housing Operations, Residence Life, Sorority and Fraternity Life, and other campus departments to support students, families, and the broader campus community.

Requirements

Bachelors degree or equivalency of a high school diploma and five years of administrative experience.
Proficiency with Microsoft Office including Outlook, PowerPoint, and Excel.
Experience with collaborations tools (OneDrive, Zoom, Teams, and/or others).

Responsibilities

Provides administrative support for one or more of the following: general management, a research environment or a specific program.
Ensures office activities comply with Emory policies and procedures.
Responds to incoming telephone calls.
Maintains calendars and prioritizes meeting requests for management.
Reviews incoming correspondence and identifies items of special interest to management; handles routine correspondence and prepares appropriate responses.
May complete forms, grant applications, and/or correspondence associated with programs.
Prepares charts and graphs for reports and presentations.
Creates and edits scientific, programmatic or other reports associated with department's primary business.
Schedules meetings and handles logistics for meetings and special events.
Prepares materials for meetings and special events.
Initiates, processes, and maintains records and invoices.
Keeps management apprised of account status, identifies cost-effective solutions and may authorize expenditures.
May monitor or maintain budgets and grants, assist with budget development, and prepare related expense reports and reimbursements.
Plans and coordinates travel arrangements.
Maintains databases and spreadsheets; may also analyze data and design/generate associated reports.
Establishes and organizes files and documents.
Oversees ordering and maintenance of office supplies.
May supervise or direct the work of support staff and/or students.
Performs related responsibilities as required.