Administrative Assistant – Health Safety and Wellness FT 2026-6711

Cambridge Memorial Hospital•Cambridge, ON

26d•Onsite

About The Position

Cambridge Memorial Hospital (CMH) is a thriving community hospital providing acute care services including Emergency, Surgery, Medicine, Women’s and Children’s Health, Intensive Care, Mental Health, and Inpatient Rehabilitation. CMH's vision is to create healthier communities together, with dedicated staff passionate about outstanding patient-centred care and an exceptional patient experience. This position reports to the Manager, Human Resources. The Administrative Assistant - HSW is an extremely organized and detail-oriented member of the Human Resources team in a fast-paced, high-volume department at the Hospital. The incumbent will work collaboratively with the Health, Safety and Wellness Team, with responsibilities including reception, data input, new employee onboarding, and clerical duties.

Requirements

Post-secondary education in Human Resources, Office Administration and/or equivalent combination of education and recent relevant administration experience is required.
2-3 years’ experience in a professional administrative role required, preferably in a unionized health care setting.
High level of initiative and self-direction, well-developed time management skills, and attention to detail.
Demonstrated ability to achieve results and to find opportunities to continuously improve service.
High degree of organization, self-motivation and accountability.
Excellence in communication, customer service and interpersonal skills including presentation and development.
Multi-tasking strengths to respond to a variety of requests for information and assistance, correspondence, reports, creating and maintaining files, monitors supplies and aiding in the improving the work flow in the department.
Must handle concerns/issues confidentially and professionally.
Lives the values of Caring, Collaboration, Accountability, Innovation and Respect.
Regular attendance is required.
All staff must have received all required doses of a COVID-19 vaccine approved by Health Canada (subject to any accommodation required by applicable human rights legislation).
The successful external applicant is required to provide the applicable criminal record check, as requested by Human Resources, in accordance with federal and provincial legislation.

Nice To Haves

Experience with Microsoft Office and Meditech, Parklane and RL Solutions would be an asset.
JHSC and/or Workplace Wellness certification would be an asset.

Responsibilities

Serve as the primary first point of contact at reception, managing incoming phone calls, directing inquiries to the appropriate HSW team member, and greeting all in person visitors.
Provide coordination and workflow support by triaging questions, scheduling appointments, and distributing required documentation to employees, volunteers, students, contractors, and other healthcare workers.
Regularly updates files, Excel databases, Parklane systems and affiliate sites including Meditech, RL Solutions and other sites as needed.
Administration of Health Safety and Wellness correspondence (employment letters, courier packages), processing of invoices, and other requests as needed.
Report generation including, immunization compliance reports, attendance reports, and other reports as required.
Disability Management – including short term disability (STD), WSIB and long term disability (LTD) claim file administration.
Administer the Attendance Support Program.
Assist in planning, promotion and implementation of Health and Safety and Wellness & Well-Being initiatives.
Develop monthly calendars, e-mails and flyers to promote wellness information, on-site events and health promotion days.
Assists with staff and volunteer orientation sessions.
Updates policies, manuals and other training materials.
Book, and track preplacement Health assessments.
Coordinate monthly Joint Health and Safety Committee meetings, take minutes and follow up as required.
Complete monthly JHSC Newsletter.
Updated and maintain HSW intranet page completing HSW posts as required.
Complete N95 Mask Fit Testing.
Maintain records and assist with coordination of health and safety education and training such as Transportation of Dangerous Goods, Spill Control, WHMIS, working at heights, Code Brown training etc.
Support coordination of safety inspections.
This position will also support and cover the Human Resources Administrative Assistant Office when required.
Other duties as assigned.