Administrative Assistant/Grant Writer

The Salvation Army Southern California•Tehachapi, CA

3d•Onsite

About The Position

This position is directly responsible to the Service Extension Director and assists in the total operation and function of the Service Extension Department. This position is responsible for assigned accounting tasks on behalf of the Service Extension Department. This position is also responsible to write and submit grant proposals and grant reports on behalf of the Service Extension Department.

Requirements

High school diploma or equivalent (required)
CA driver's license (required)
Experience with Microsoft programs
Experience in accounting
Detail oriented
Self-starter
Team player
Great communication skills
Ability to maintain confidentiality
Ability to multi-task
Ability to work independently and with minimum of supervision
Ability to lift up to 25 lbs. (usually file boxes)

Nice To Haves

Experience as an Administrative Assistant (preferred)
Bachelor’s degree (preferred)
Knowledge of accounting software (preferred)

Responsibilities

Input into the finance programs; AP Workflow and kettle program
Receive and review deposit information from units and resubmit to the finance department
Enter data for various ledgers, journals, revenue deposits, etc.
Maintain computerized A/P. A/R and checkbook modules to review and process invoices, statements, check requests, and expense reimbursements for payment
Review various transactions for accuracy, proper coding
Code and/or review revenue and expense coding on vouchers, invoices, and petty cash charges
Maintain up-to-date vendor/ unit files
Provide technical assistance in monthly, quarterly, and annual G/L closings
Provide assistance with external and internal audits
Review literature funds available through grants from governmental agencies and private foundations
Discuss program requirements and sources of funds available
Confers regularly with personnel affected by the proposed program to develop program goals and objectives, outline how funds are to be used, and explain procedures necessary to obtain funding
Write and submit grant applications
Meet with representatives of funding source
Submit proposals to officials for approval
Direct and coordinate evaluation and monitoring of grant-funded programs and write specifications for evaluation or monitoring of programs by an outside agency
Write and submit periodic reports to comply with grant requirements
Maintain up-to-date master files on grants
Monitor paperwork connected with grant-funded programs
Maintain and report relationships with funding agencies
Other related duties as required