Administrative Assistant/Grant Specialist TEMP

College of Southern Maryland•La Plata, MD

2d•Onsite

About The Position

The College of Southern Maryland is accepting applications for a temporary part-time Administrative Assistant/Grant Specialist. The individual in this position provides administrative support to the Director of Grants Development throughout the grant-development lifecycle.

Requirements

Proficiency in Microsoft Office Suite programs, internet, email, and scheduling tools.
Accuracy and attention to detail are required.
Excellent communication, interpersonal, and organizational skills.
Must be able to work independently.

Nice To Haves

1 year of grant research/knowledge is preferred.

Responsibilities

Maintains the Grants Office grant opportunity pipeline, including funding opportunities identified for further review.
Track funding opportunities, primarily private funding opportunities.
Assists with monitoring grant calendars and deadlines and provides timely reminders regarding letters of intent, concept papers, internal approvals, proposal submissions, reports, and other grant-related deliverables.
Supports the Grants Office in preparing materials for leadership review, including grant summaries, funding opportunity briefs, proposal status reports, and decision materials.
Track reporting and administrative deadlines.
Assist with documentation for monitoring and audits.
Coordinate information requests among the Grants Office, project teams, and College offices.
Schedule opportunity review meetings.
Maintains office supplies, equipment, forms, and administrative resources for the Grants Office.
Supports the preparation of presentations, spreadsheets, charts, and other materials.
Data tracking: Compile data pre-and post-award.
Assists with purchasing, travel, meeting, and other administrative arrangements related to Grants Office activities, as appropriate.
Serves as a primary administrative contact for the Grants Office.
Schedules meetings involving the Director of Grants Development, faculty, staff, administrators, external partners, and grant sponsors as appropriate.
Coordinates meeting logistics, agendas, supporting materials, virtual meeting links, rooms, and follow-up documentation.
Drafts routine correspondence, meeting invitations, reminders, and follow-up communications.
Assists with communications regarding grant opportunities, deadlines, proposal development activities, and required documentation.
Prepares meeting notes and maintains action-item tracking when requested.