Administrative Assistant – Front Desk (On-site)

VAA•Plymouth, MN

7d•Onsite

About The Position

This position manages front office reception and provides administrative support across all levels of the organization. This is an on-site position requiring in-person attendance during standard business hours of 8:00 AM–5:00 PM Monday-Friday. The ideal candidate has excellent interpersonal and communication skills. VAA's talent is at the heart of our success.

Requirements

High School graduate or equivalent with 2-4 years of experience in a professional role.

Responsibilities

Maintains continuous front desk coverage as the primary point of contact for visitors and employees, including greeting guests, managing building access, visitor sign-in and badge issuance, and notifying staff of arrivals.
Performs administrative duties including phone coverage, food ordering, printing, proofreading, filing, document binding, incoming/outgoing mail and shipments, breakroom/coffee station upkeep, and meeting room setup and breakdown.
Responds quickly to requests for administrative support from partners and staff.
Assists with coordinating company events, wellness and outreach initiatives.
Distributes weekly work schedules.
Orders and restocks safety equipment, office, and kitchen supplies, and coordinates with vendors as needed.
Manages the sign-out and return of equipment, and other shared office resources.
Prepares, organizes, and distributes monthly accounting reports for invoicing and review meetings.
Maintains company archive records.
Manage renewal of professional organization memberships for partners and staff.
Administers the employee recognition program, including adding and removing employees, issuing points, and maintaining accurate point tracking.

Benefits

Health
dental
vision
life insurance
profit-sharing
401(k)
paid leave
flexible schedule options
onsite gym
Employee Assistance Program
ongoing professional development, including mentoring, online learning and tuition reimbursement.