Administrative Assistant (French Services) (Telework/Hybrid)

CBC/Radio-Canada•Montreal, QC

2d•Hybrid

About The Position

At CBC/Radio-Canada, we create content that informs, entertains and connects Canadians on multiple platforms. Our successes and accomplishments are driven by embodying and upholding values, which include creativity, integrity, inclusiveness and relevance. Whether it be in front of the camera, on air, online or behind the scenes, you would be joining a team that thrives on making connections and telling stories that are important to Canadians. Reporting to the Senior Manager, Marketing Communications within the Communications department, you will co-ordinate the workflow for internal and external service requests, ensure adherence to corporate policies and procedures, and perform administrative tasks essential to the department’s day-to-day operations. Please note that this is a 12-month, full-time temporary assignment. This is a hybrid position with a mix of in-office and remote work; arrangements will be discussed with hiring managers per departmental guidelines.

Requirements

College diploma (DEC) in administration or a related field.
One (1) or more years’ experience performing administrative, financial or accounting duties.
Proficiency in MS Office (particularly Word and Excel).
Excellent spoken and written French skills.

Nice To Haves

Knowledge of Google Workspace is an asset.
Basic understanding of accounting principles is an asset.
Experience with SAP is an asset.
Methodical, detail-oriented approach to work.
Strong interpersonal, communication and teamwork skills.
Proficiency in English is an asset.

Responsibilities

Triage, route and co-ordinate service requests based on departmental priorities, procedures and policies (e.g., managing contracts and tracking invoices, following up on project milestones, ensuring deadlines are met, making necessary corrections and keeping the relevant departments informed).
Liaise with vendors and suppliers to obtain pricing and service terms. Handle occasional direct purchases according to established guidelines; approve or recommend for approval, compliant acquisition or service requests.
Review contractual and other agreements to track obligations for both the Corporation and external suppliers, ensuring payments and milestones are processed according to the agreed schedule.
Verify departmental expenses, calculate costs and prepare transfer requests for authorization as needed; reconcile credit card statements and invoices, and inform the relevant people of budget variances to support overall budget planning and control.
Compile and analyze data related to productivity, metrics and labour to draft clear reports and documents that facilitate management understanding and decision-making as well as address ad hoc needs.
Complete the appropriate forms and documents; prepare required correspondence and reports based on available information, following up as needed.
Familiarize other people with their job by explaining your own duties.