Administrative Assistant - Firmwide Benefits

K2 Services•Nashville, TN

24d•Onsite

About The Position

The Benefits Assistant provides transactional, administrative and technical support to maintain benefits data in the firm’s HR information system (HRIS), acts as an operational resource to employees, and provides support for the implementation and administration of the firm’s employee benefit programs. Under the direction of the Firmwide Benefits Director and Sr. Benefits Administrator, the Benefits Assistant will help administer employee benefit programs to align with the Firm goals and emerging legislative changes.

Requirements

3+ years’ experience administering employee benefit and/or wellbeing programs
General knowledge of FMLA and pertinent federal and state regulations affecting employee benefits.
Excellent written and oral communication skills
Experience using Microsoft Office, including advanced knowledge of Word and Excel
Technical expertise, with strong attention to accuracy and detail
Commitment to client service and professionalism
Excellent organizational skills
Ability to manage several complex projects simultaneously and deadlines

Nice To Haves

High school diploma, Associate or bachelor’s degree in Human Resources, Business Administration or related field
Excellent organization skills with a high attention to detail
Strong written communication and interpersonal skills
Ability to handle sensitive information with discretion
Basic knowledge of Benefit terminology
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)
Previous experience in an administrative role or customer service is a plus

Responsibilities

Processing and auditing all benefit transactions
Administering Firm’s policies on partner and employee leaves of absence
Assisting employees on benefits-related issues for medical, dental and vision insurance, life insurance programs, health savings accounts, flexible spending accounts and retirement benefits and help promote work/life balance programs
Processing monthly benefit plan invoices
Responding to inquiries directed to the benefits mailbox
Assisting with retroactive benefit deductions and other special deductions
Providing administrative and technical support for open enrollment
Assisting with gathering data for benefit surveys
Assisting with maintenance of benefits content on the firm’s benefit portal