Administrative Assistant - Finance G115 Revenue - Occupation Tax
About The Position
This position provides administrative assistance to the Revenue Division within the Finance Department. Assists the Revenue Division with administrative activities; composes and sends memorandums and other correspondence; manages the division calendar; attends and participates in staff meetings; helps manage the division filing systems. Prepares miscellaneous cash receipts and forwards receipts to Cash Management for processing; maintains various spreadsheets for data entry and tracking purposes; corresponds with citizen requests via telephone, postal service, or e-mail. Assists with logging incoming and returned mail for Occupation Tax and Collections; distributes correspondence to appropriate staff for processing. Processes payment documents for approved refund requests as designated by the leadership team. Processes purchasing requests and supply orders as needed. Assists with monthly, quarterly, and annual occupation tax and collection processes by providing administrative and technical support as needed. Performs other related duties as assigned.
Requirements
- Knowledge of relevant administrative policies and procedures.
- Knowledge of accounting, payroll, and computer operations.
- Knowledge of standard business mathematics.
- Knowledge of data entry and recordkeeping techniques.
- Knowledge of office administration practices and procedures, such as letter writing and the operation of standard office equipment.
- Knowledge of the operation of the Cisco phone system.
- Skill in report preparation.
- Skill in oral and written communication.
- Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with the completion of an apprenticeship/internship or having had a similar position for one to two years.
Responsibilities
- Provides administrative assistance to the Revenue Division.
- Composes and sends memorandums and other correspondence.
- Manages the division calendar.
- Attends and participates in staff meetings.
- Helps manage the division filing systems.
- Prepares miscellaneous cash receipts and forwards them to Cash Management.
- Maintains various spreadsheets for data entry and tracking.
- Corresponds with citizen requests via telephone, postal service, or e-mail.
- Assists with logging incoming and returned mail for Occupation Tax and Collections.
- Distributes correspondence to appropriate staff for processing.
- Processes payment documents for approved refund requests.
- Processes purchasing requests and supply orders.
- Assists with monthly, quarterly, and annual occupation tax and collection processes.
- Performs other related duties as assigned.
Stand Out From the Crowd
Upload your resume and get instant feedback on how well it matches this job.
What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
