Tax Administrative Assistant

Richter•Montreal, QC

1d•CA$54,000 - CA$82,000•Hybrid

About The Position

We are seeking a Tax Administrative Assistant for a 12-month contract position. This role involves supporting the department's administrative activities, managing the full billing cycle, processing WIP reallocations, preparing engagement letters, reviewing and formatting professional documents, assembling tax compliance packages, coordinating meetings and travel, creating organizational charts, managing courier shipments, distributing tax publications, and supporting departmental initiatives.

Requirements

Post-secondary education in administration or similar relevant work experience required
1-3 years of relevant experience in a fast-paced, professional services environment
Proficiency with MS Office including Word, Excel and Power Point
Strong typing and organizational skills
Detail-oriented and critical thinking a must
Ability to prioritize work in order to meet deadlines
Ability to work independently with minimal supervision and with frequent interruptions.
Must be able to work efficiently in a team environment with a positive and collaborative attitude
Must be able to demonstrate initiative and proactivity.
Accountable for the quality and timely completion of work assigned.

Nice To Haves

Experience in a professional service firm an asset.
Experience in Deltek is an asset
Document management skills an asset
SharePoint knowledge is an asset

Responsibilities

Manage the full billing cycle, including the preparation of WIP reports, invoices, and billing follow-ups with partners and clients.
Process WIP reallocations between engagements and maintain client and engagement records in Deltek.
Prepare engagement letters, perform conflict checks, and support engagement administration.
Review, format, and proofread professional documents, including memoranda, correspondence, presentations, and client deliverables.
Assemble and distribute tax compliance packages (T2, T3, Partnership Returns, CDAs, and rollovers) and coordinate electronic signatures through Adobe Sign.
Coordinate meetings, travel arrangements, and expense report submissions for professional staff.
Create organizational charts in Visio and support the production, printing, scanning, and assembly of professional documents.
Manage courier shipments, registered mail, fax communications, and document delivery services.
Retrieve, monitor, and distribute tax publications, newsletters, and technical updates to professional staff.
Support departmental initiatives through communications, event coordination, surveys, translations, and office administration.

Benefits

Competitive group benefits which include group insurance, Health Spending Account, savings plans, and Employer Contribution Matching
Employee and Family access to virtual healthcare network
Employee and Family Assistance Programs, including consultations with mental health professionals
Annual Health & Well-being Program
Competitive Performance Bonus
Tuition Reimbursement
Professional Dues Reimbursement
CFE leave financial support
Academic Incentives
Talent referral bonus
Client referral bonus
Access to an on-demand concierge nannying, babysitting, and tutoring service
Annual employee rewards and recognition