FlexSteel - Administrative Assistant- Field Services
About The Position
This is a FlexSteel position located in Baytown, TX. The role reports to the Head of Field Services and requires experience in field-related administrative activities. FlexSteel is an innovation-driven flexible pipe technology company with a culture described as energetic and passionate, embodying teamwork and a focus on hiring and developing top talent. The Administrative Assistant is responsible for preparing and maintaining location documentation and providing administrative support to location personnel, including regional-based personnel. The individual in this position must use initiative and judgment in arranging job details to achieve predetermined objectives.
Requirements
- High School Diploma or equivalent required.
- Three (3) to five (5) years of experience preferred.
- Intermediate language skills, mathematical skills, and intermediate reasoning ability.
- Strong verbal and written communication skills.
- MS Word, Excel, and Outlook proficiency.
- Ability to multi-task and maintain deadlines.
- Ability to build solid working relationships with customers, vendors, and interface with associates in all departments.
- Pre-employment drug screening.
- Background checks.
- Medical examinations.
- Safety certifications.
- Valid driver's license.
- Ability to wear personal protective equipment (PPE).
- Working in various weather conditions.
- Travel to remote locations.
Nice To Haves
- Experience in field related admin activities highly preferred.
Responsibilities
- Provide general administrative and clerical support including mailing, scanning, faxing and copying.
- Maintain document libraries in both printed and electronic forms.
- Schedule and coordinate meetings, appointments and travel arrangements.
- Prepare and modify documents, including correspondence, reports, drafts, memos and emails.
- Prepare support materials for all Services training requirements and new hire on-boarding.
- Maintain field staff SalesForce profiles, including but not limited to Certifications, Applications, safety training records, Customer orientations, etc.
- Validate field staff hour reporting documented on daily field tickets, including HSE documents.
- Coordinate event planning as well as meal ordering for special events.
- Maintain office supplies.
- Special projects or assignments as directed by management.
Benefits
- Safety programs
- Safety training
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
Education Level
High school or GED
Number of Employees
501-1,000 employees
