Administrative Assistant, Executive C-Suite

Emory•Atlanta, GA

1d•Onsite

About The Position

Emory Healthcare is seeking an Administrative Assistant to provide advanced administrative and executive support to C-Suite leaders. This role requires excellent judgment, discretion, and organizational skills to manage executive priorities, coordinate complex schedules, and ensure effective communication with internal and external stakeholders. The Administrative Assistant will serve as a trusted partner to executive leadership, supporting the success of organizational goals and initiatives.

Requirements

Bachelor's degree in business administration, communications, or a related field OR Seven (7) years of office administration, senior secretarial or related experience in lieu of a Bachelors Degree.
If Bachelor's, 3 years office administration, senior secretarial or related experience.
Experience with PC software applications.
Ability to type 60 wpm.
Exceptional written, verbal, and interpersonal communication skills.
Strong organizational skills with the ability to manage multiple priorities under tight deadlines.
High level of discretion, integrity, and professionalism.
Ability to exercise independent judgment and make decisions within established guidelines.

Responsibilities

Manage complex and dynamic calendars, including scheduling meetings, resolving conflicts, and prioritizing appointments.
Coordinate travel arrangements, including logistics, itineraries, and expense processing.
Prepare agendas, materials, presentations, and follow-up documentation for executive meetings.
Anticipate executive needs and proactively manage priorities to ensure smooth day-to-day operations.
Serve as the primary point of contact for executives, screening inquiries and requests while ensuring timely and accurate responses.
Draft, edit, and proofread correspondence, presentations, and reports on behalf of the executive(s).
Represent the executive office with professionalism and discretion in interactions with senior leaders, board members, and external stakeholders.
Handle highly sensitive and confidential information related to personnel, strategy, and operations with discretion.
Develop and maintain efficient filing systems, records, and workflows to ensure accuracy and accessibility of executive information.
Support special initiatives and projects by tracking deadlines, coordinating deliverables, and monitoring progress.
Identify opportunities to streamline administrative processes and recommend improvements for efficiency.
Assist in preparation and coordination of executive-level events, meetings, and organizational functions.
Provide guidance and direction to other administrative staff supporting executive offices, ensuring consistent practices and service delivery.
Coordinate with other administrative professionals to align workflows across departments and executives.
May serve as a spokesperson or representative for departmental inquiries, as appropriate.
Some travel between operating units may be required.
Additional Duties as Assigned