ADMINISTRATIVE ASSISTANT - Events & Rentals

Bethel Baptist Church and Schaumburg Christian School•Schaumburg, IL

18h•Onsite

About The Position

Bethel Baptist Church is seeking an organized, dependable, and ministry-minded Rental & Events Coordinator to join our church staff. This part-time position plays a key role in coordinating facility rentals, church-wide events, ministry logistics, calendars, volunteers, and church communication systems. The Rental & Events Coordinator serves as a central point of organization and communication between pastors, ministry leaders, staff, volunteers, and outside groups to ensure that events and building usage are planned well, communicated clearly, and carried out smoothly. We are looking for someone who enjoys working with people, thrives on organization and planning, anticipates needs before they become problems, and desires to use his or her administrative gifts to serve the ministry of the local church.

Requirements

Exceptional organizational and planning skills.
Strong written and verbal communication abilities.
The ability to manage multiple projects, events, calendars, and deadlines simultaneously.
Initiative and the ability to anticipate needs and solve problems proactively.
Experience coordinating events and volunteers.
Professionalism, discretion, reliability, and careful attention to detail.
The ability to work effectively with pastors, staff members, ministry leaders, volunteers, church members, and outside groups.
Strong comfort with technology, databases, scheduling platforms, and digital communication tools.
The ability and willingness to learn, manage, and troubleshoot church management software such as MyBBC.
The ability to work independently while also functioning effectively as part of a ministry team.
Demonstrate a growing personal relationship with Jesus Christ.
Be committed to serving Christ through the ministry of the local church.
Wholeheartedly support the doctrine, mission, values, and ministry philosophy of Bethel Baptist Church.
Become and remain an active member of Bethel Baptist Church.
Demonstrate a servant’s heart, Christlike character, integrity, discretion, and a genuine love for people.

Nice To Haves

Previous experience in church administration, event coordination, facilities management, volunteer coordination, or ministry operations is preferred.

Responsibilities

Serve as the primary point of contact for facility rentals and building-use requests.
Schedule and coordinate rentals, contracts, documentation, invoices, deposits, and building access.
Maintain the church’s master building and event calendar and proactively identify scheduling conflicts.
Coordinate with maintenance, ministry leaders, staff, and volunteers regarding event setup, teardown, facility needs, and timelines.
Personally plan and lead selected church-wide events and provide significant coordination and support for other major church events throughout the year.
Recruit, organize, and communicate with volunteers for church events and selected ministries.
Provide administrative and logistical support to Kids Ministry, Awana, and Teen Ministry.
Assist with weekly church announcements and event communication.
Ensure church events are properly promoted through slides, written summaries, the church app, lobby and auditorium displays, and livestream platforms.
Enter and maintain church events, registrations, forms, and ministry information in MyBBC.
Serve as a primary resource for MyBBC usage, training, and troubleshooting.
Help staff and ministry leaders effectively use church-management and scheduling systems.
Maintain regular communication with pastors and ministry leaders regarding upcoming activities, needs, and scheduling.
Evaluate events and processes and recommend improvements for future ministry effectiveness.
Help steward Bethel’s facilities, resources, and ministry systems with excellence and hospitality.