Administrative Assistant - Equipment

Illuminate USA•Pataskala, OH

1d•Onsite

About The Position

Located in the heart of Central Ohio, Illuminate USA is transforming solar panel manufacturing from our cutting-edge facility in Pataskala. As a new standalone joint venture established by two global leaders in renewable energy, we’ve rapidly grown to over 1,500 associates and are now fully operational in our 1.1 million-square-foot factory. Our vision is to establish one of the largest solar panel manufacturing operations in the Western Hemisphere. This is an exciting time to join Illuminate USA as we continue to grow and innovate. We’re not just building solar panels—we’re building a team of dedicated, passionate associates eager to make a real impact. If you’re looking to be part of a collaborative, people-focused, and forward-thinking workplace, we want to hear from you! We offer competitive pay, comprehensive benefits, and continuous opportunities for career growth. Come join us on this journey to create a brighter, more sustainable future in the Columbus area. As an Administrative Assistant at Illuminate USA, you will play a pivotal role in ensuring the efficient operation of our organization. You will be at the heart of our operations, supporting various critical functions that contribute to our growth and success. Your responsibilities encompass a diverse range of tasks, including coordinating travel arrangements, facilitating new hire onboarding, planning, and executing special events.

Requirements

High school diploma or equivalent.
Strong attention to detail and accuracy in data entry.
Basic understanding of financial terminology and concepts.
Proficiency in data entry software and tools.
Excellent organizational skills and the ability to prioritize tasks effectively.
Strong communication skills and the ability to collaborate with team members.
Commitment to maintaining data confidentiality and integrity, especially when handling sensitive immigration and visa information.

Responsibilities

Organize and coordinate executive-level meetings, conferences, and events.
Prepare meeting agendas, take minutes, and follow up on action items to ensure seamless execution and follow-through.
Handle sensitive and confidential information with utmost discretion.
Maintain and update executive records, including contact lists, organizational charts, and other key documentation.
Assist in the coordination and management of special projects initiated by the executive team.
Collaborate with cross-functional teams to gather data, track progress, and ensure deadlines are met.