Administrative Assistant - Engineering Support

Sargent & Lundy • Walnut Creek, CA

1d • Hybrid

About The Position

This position allows for a hybrid work schedule with a mix of work spent in office (3) and working remote from home (2). Responsibilities will include, but are not limited to: Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects. Clerical support including mailing, scanning, faxing and copying to management. Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings. Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements. Gather the appropriate information to generate reports for the projects you have been assigned. Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing. Coordinate office space needs. Assist with time entry and prepare expense reports for approval. Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories. Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

Requirements

• High school diploma (or equivalent)
• 3 years of administrative experience
• Prior experience working in a production environment, meeting established production and accuracy goals, with the ability to maintain focus on quality of details
• Excellent communication skills (including writing and editing skills)
• Keyboarding skills (50+ wpm)
• Proficiency in Microsoft Office: Word, Excel and PowerPoint
• Candidate needs to be flexible, a team player, a self-starter and be open to occasional overtime

Nice To Haves

• Some college level education in fields such as English, Writing or Journalism
• Experience working in the Engineering and/or power industry field
• Hold a Notary License

Responsibilities

• Serve as the focal point for administrative and documentation activities, scope, and budget requirements of assigned projects
• Clerical support including mailing, scanning, faxing and copying to management
• Provide real-time scheduling support by booking appointments/rooms and preventing conflicts utilizing Outlook Calendar. Order lunch as needed for meetings
• Write and edit procedures, review calculations, and other project related documents in accordance to Sargent & Lundy's and/or client requirements
• Gather the appropriate information to generate reports for the projects you have been assigned
• Prepare documents and drawings for transmittal and document storage. This could include, drafting correspondence, data entry, copying and distribution, document tracking, and electronic filing
• Coordinate office space needs
• Assist with time entry and prepare expense reports for approval
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies

Benefits

• Comprehensive healthcare plans
• Generous paid time off
• Medical, Dental, Vision
• Life & Accident Insurance
• Disability Coverage
• Employee Assistance Program (EAP)
• Back-Up Daycare
• FSA & HSA
• 401(k)
• Pre-Tax Commuter Account
• Merit Scholarship Program
• Employee Discount Program
• Corporate Charitable Giving Program
• Tuition Assistance
• First Professional Licensure Bonus
• Employee Referral Bonus
• Paid Annual Personal/Sick Time (PST)
• Paid Vacation
• Paid Holidays
• Paid Parental Leave
• Paid Bereavement Leave
• Flexible Work Arrangements

What This Job Offers

• Job Type: Full-time
• Career Level: Mid Level
• Education Level: High school or GED