Administrative Assistant, Engineering & Operations 02

McCall-Thomas Engineering•Orangeburg, SC

48d•Onsite

About The Position

The Administrative Assistant, Engineering & Operations exists to improve the efficiency, organization, and execution of the Engineering & Operations Department by providing administrative, project, financial, and operational support. The position ensures projects, documentation, logistics, and departmental administrative functions are completed accurately and on time, allowing managers to focus on leadership, client relationships, strategic planning, employee development, and overall departmental performance. Department managers retain full accountability for all work performed within their departments; this position provides administrative support to help ensure successful execution. The ideal candidate will be proactive, adaptable, and capable of managing multiple priorities while maintaining accuracy and professionalism in a fast-paced engineering and utility services environment.

Requirements

High School Diploma or GED required.
Minimum of 3 years of administrative support experience.
Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and Teams.
Strong organizational, problem-solving, and time-management skills.
Excellent written and verbal communication skills.
Ability to manage multiple priorities and meet deadlines with minimal supervision.
High attention to detail and commitment to accuracy.

Nice To Haves

Associate degree in Business Administration or a related field.
Experience in engineering, utility, construction, or operations environments.
Familiarity with Futura or similar utility/project management systems.
Experience with invoice processing, project documentation, or property acquisition support.

Responsibilities

Serve as the primary administrative resource for the Engineering & Operations Department by ensuring efficient day-to-day administrative support and coordination.
Coordinate administrative activities that support project execution from initiation through closeout, ensuring documentation, schedules, and records are complete and accurate.
Coordinate departmental logistics, resources, travel, meetings, communications, and operational support to improve efficiency across Engineering and Operations.
Support departmental financial processes by assisting with timesheets, invoices, billing documentation, expense tracking, and other administrative business functions.
Maintain accurate project, regulatory, fleet, equipment, and operational records while ensuring compliance with company and client documentation requirements.
Manage administrative processes related to company vehicles, equipment, technology assets, and departmental inventories.
Support departmental initiatives by identifying administrative process improvements, implementing standardized procedures, and assisting with special projects as assigned.