Administrative Assistant - Elementary, Level II SY (2987)

Natick Public Schools•Natick, MA

33d•Onsite

About The Position

The Natick Public School sees an Administrative Assistant - Elementary, Level II SY Start date: 01/05/2026 We invite you to explore a career with Natick Public Schools. The Natick Public Schools educate approximately 5,300 students from Pre-K through age 22. We are an innovative, supportive, and high-performing district whose outstanding staff provides high quality services for our diverse students and their families from Natick and Boston. Natick Public Schools is a community dedicated to all students achieving high standards in a safe, trusting, respectful environment where learning is exciting, dynamic, and engaging, and where connectedness and belonging are valued and actively cultivated. We are home to families that speak almost 60 different languages and our student population is approximately 29% Students of Color and 71% White students. With a graduation rate of 97% and 90% of our students attending post-secondary schools, we are proud of our commitment to excellence in educating students to be informed and successful citizens of a global world. We enthusiastically welcome educators to our district who seek and thrive in a diverse environment that focuses on the whole child in a strengths-based approach. Please partner with us in our mission to support the diversity of our school community, promote and deliver equitable practices for all of our staff, students, and families, and create meaningful connections that enable everyone to feel included and thrive. JOB GOAL: Profile of a Natick Educator To assure smooth and efficient operation of the school principal's office by performing a variety of routine and complex clerical, secretarial and administrative tasks; keeping official records, providing administrative support to the principal and staff so that the office's maximum positive impact on the education of children can be realized.

Requirements

Graduation from a high school or GED equivalent with specialized course work in general office practices such as word processing, filing, and bookkeeping.
Demonstrated aptitude for work to be performed
Candidates should have a passion for working with students, families, and colleagues
Candidates must be flexible and collaborative
Candidates must be able to multitask in a fast-paced, supportive environment that nurtures student growth
Candidates must be organized and able to meet ongoing, time-sensitive deadlines for work production
Ability to communicate effectively verbally and in writing
Ability to handle stressful situations with tact and composure
Proven ability to maintain confidentiality
Ability to work collegially and cooperatively with all constituencies within the school community is essential
Ability to handle large volumes of work and a variety of responsibilities associated with the running of a busy office with efficiency and accuracy
Such alternatives to the above qualifications as the Superintendent may find appropriate and in conformity with state certification requirements.
Formal application
Rating of education and experience
Oral interviews
Reference check
Strong record of work performance in current and previous roles required
Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprints.

Nice To Haves

Google Suite (Drive, Docs, Sheets, Slides, Forms)
Microsoft Office (Word, Excel, Power Point)
PowerSchool SIS
Frontline Absence Management
Munis Financial software
Understanding of and commitment to the principles and practices of diversity, equity, inclusion, and social justice as they relate to hiring and supporting district staff
Two years experience of increasingly responsible related experience, or any equivalent combination of related education and experience
Demonstrated experience setting up workflows and systems to ensure accuracy efficiency and a high level of customer service
Bilingual skills, especially in Spanish and Portuguese, are highly desirable

Responsibilities

Ensure the professional, efficient and courteous operation of the main office.
Provide assistance to employees and applicants by answering questions in person, email, or by telephone; provide information relative to school district policies and procedures; refer individuals to appropriate sources as required and respond tactfully and politely to requests and/or complaints.
Excellent human relations skills required.
Ability to work collegially and cooperatively with all constituencies within the school community is essential.
Working knowledge of computers and electronic data processing
Working knowledge of office practices and procedures.
Ability to effectively meet and deal with the public
Ability to communicate effectively verbally and in writing.
Ability to handle a large volume of work and a variety of jobs in an efficient and accurate manner.
Performs all routine clerical and administrative work in answering telephones, receiving the public, data processing, and bookkeeping.
Answers in-coming calls and routes callers or provides information as required.
Receives the public and answers questions
Responds to inquiries and refers, when necessary, to appropriate persons, and screens unexpected callers in accordance with predetermined policy.
Maintains a log of visitors to the school.
Operates listed office equipment as required.
Receives, stamps and distributes incoming mail, processes outgoing mail.
Is responsible for preparation of correspondence, reports, notices, recommendations, memoranda, and other material requiring judgment as to content, accuracy, and completeness.
Types a variety of material, such as letters, student records, reports, memos, monthly statements, etc. from rough drafts or corrected copy.
Maintains such student records as required.
Establishes and maintains filing systems, control records and indexes using moderate independent judgment.
Maintains a daily teacher attendance log and records for substitute teachers.
Assists teachers in preparing instructional materials when requested by building principal.
Processes all changes and adjustments in student schedules.
Maintains inventories and orders office and classroom supplies and materials.
Schedules appointments and makes arrangements for conferences and interviews for the principal.
Performs any required bookkeeping tasks and other administrative and clerical duties as required.
Assists with nurse's callback and first-aid log recordings.
Maintains school website.
Willingness and ability to help other co-workers as needed.
Any other relative duties as assigned.