Administrative Assistant II

Universities of Wisconsin • Stevens Point, WI

7d • $19 - $19

About The Position

The Administrative Assistant II provides office support to the School of Mathematics, Computing, Physics and Astronomy within the College of Letters and Science. The Administrative Assistant reports to the school’s Assistant Dean and works with the school’s Administrative Specialist to ensure an effective and efficiently functioning office for the school. The position requires a self‐motivated individual who can work with limited supervision. A high level of confidentiality, sound judgment, and strong interpersonal skills are required. The Administrative Assistant position is essential to the effective functioning of the school. This is an 87.5% FTE position; it is full-time (40 hours per week) during the school year and part-time (20 hours per week) during the summer. Full position description is available upon request.

Requirements

• Strong interpersonal communication skills in both written and oral forms
• Organizational and problem-solving skills, including the ability to handle multiple projects, direct office staff, set priorities, meet deadlines, and maintain high-level performance in a fast-paced environment
• Ability to work independently and gather necessary data with minimal guidance
• Extensive computer capabilities (word processing, spreadsheet, database)
• Service-oriented, customer-centric, or client-focused attitude

Nice To Haves

• Understanding of the undergraduate student experience, which could be demonstrated by possessing a degree in higher education, by having student-facing university work experience, or related knowledge and experience
• Degree in a field related to Mathematics, Computing, Physics, or Astronomy
• Working knowledge of office procedures and University policies
• Demonstrated ability to acquire knowledge of system software (i.e. Workday, accesSPoint, Outlook, Zoom, digital measures, Qualtrics, design)
• Ability to work with diverse stakeholders in a professional manner. These stakeholders could include faculty, academic staff, students, administrative staff, donors, and parents.

Responsibilities

• Schedules logistics and secures resources for meetings, conferences, travel, and work unit operations
• Serves as a first point of contact for individuals and groups, provides basic organizational information via phone, in person and through other communication mediums, and routes more complex inquiries to the appropriate entities
• Collects, analyzes, and prepares various communication materials from established sources utilizing technology mediums
• Sends, receives, copies, and distributes communications to the appropriate entities according to established policies and procedures under general supervision
• Maintains established methods and organizational systems directed at the maintenance of electronic/physical records related to work operations according to established policies and procedures

What This Job Offers

• Job Type: Full-time
• Career Level: Entry Level
• Education Level: No Education Listed
• Number of Employees: 5,001-10,000 employees