Administrative Assistant Level II

CGI•Honolulu, HI

15h•Onsite

About The Position

At the direction of the Government Director, perform a variety of administrative and secretarial functions for the Government Management Staff and Contract Management staff. Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes. Due to the nature of the government contract requirements and/or clearance requirements, U.S. Citizenship is required. “A reasonable estimate of the current range for this role in the U.S. is $38.23 This position is located in Honolulu, HI . Your future duties and responsibilities: Under the guidance of the onsite Government management team, the Administrative Assistant Level II serves as a clerical expert in independently processing the most complicated types of office actions. As needed by the Government, Administrative Assistant Level II's may be required to temporarily support other locations within a 30-mile radius of their assigned permanent location. The Administrative Assistant Level II may be asked to evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.). The Administrative Assistant Level II may provide guidance to lower level Administrative Assistants, including training and checking work. Guidance is provided as needed; however, this person is expected to work independently in delivering tasks and reports as required by the Government management onsite. Completed written work receives close technical review from high-level Government employees. The Administrative Assistant Level II will also perform all duties and tasks assigned to Administrative Assistant Level I. In this position, one will also perform tasks beyond routine clerical such as: . Assist with new hire orientation for Government employees. . Assist with travel arrangements using online Travel Manager System (E2). Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return. . Provide input into the Management Information System (MIS). . With Government provided input, use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ. . Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL). . Track and verify Government employees' award/recognition payments, transit reimbursements

Requirements

U.S. Citizenship is required
High school diploma (2 year college degree preferred)
Four (4) years of experience as an Administrative Assistant in an office environment
Two (2) year of experience supporting at an executive level
Five (5) years of experience utilizing a variety of office software, specifically: Microsoft (MS) Word, MS Excel, MS Power Point, MS Publisher, MS Excel, and MS Outlook
Demonstrated experience with document management, preferably for a legal department of other office
Demonstrated ability to prioritize and organize simultaneous work flow duties
Types 50 words per minute (WPM) with no errors
Ability to adapt to changes in procedures and assignments
Ability to establish working relationships at all organizational levels
Strong organizational skills, time management, and attention to detail
Can simultaneously manage and maintain multiple MS Outlook calendars for personnel, leave, training and/or conference rooms
Excellent written and oral communication skills to draft memoranda and reports
Demonstrated capability to analyze facts, evaluate information, and draw conclusions
Ability to adapt to changes I procedures and assignment
Ability to establish working relationships at all organizational level
Have expert knowledge and understanding of federal personnel rules and regulations including the Foreign Affairs Manual Volume III (FAM-Personnel)
Ability to accurately manage tasks and assignments
Ability to disseminate information and/or requests to all office personnel and compile responses

Nice To Haves

2 year college degree preferred

Responsibilities

Perform a variety of administrative and secretarial functions
Maintain all office functions associated with meeting the needs of the front office including incoming calls, correspondence and faxes
Independently processing the most complicated types of office actions
Evaluate and consolidate information from various sources under short deadlines, such as internal or external survey information, reporting on statistics (retention, staffing, Passport processing, etc.)
Provide guidance to lower level Administrative Assistants, including training and checking work
Assist with new hire orientation for Government employees
Assist with travel arrangements using online Travel Manager System (E2)
Coordinate logistics for Government travel: book tickets, hotels, rental vehicles, estimate per diem, and voucher travel upon return
Provide input into the Management Information System (MIS)
Use MIS to report current and future Agency/Center activities (i.e. achievements, ceremonies, outreach, and other events) to PPT HQ
Track and report official time and attendance records for all federal employees within the office through Time and Attendance Electronic System (TATEL)
Track and verify Government employees' award/recognition payments, transit reimbursements

Benefits

Eligibility to participate in an attractive Share Purchase Plan (SPP) in which the company matches dollar-for-dollar contributions made by eligible employees, up to a maximum, for their job category
401(k) Plan and Profit Participation for eligible professionals
Paid Time Off (PTO)
Paid Federal Holidays
Health & Welfare Benefits

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