Administrative Assistant II
About The Position
The USC Dana and David Dornsife College of Letters, Arts, and Sciences is the largest and oldest of the USC schools and serves as the academic core of the university. USC Dornsife advances knowledge and offers instruction across the humanities, social sciences, and natural sciences. The USC Dana and David Dornsife College of Letters, Arts, and Sciences is seeking a full-time Administrative Assistant II to provide administrative and academic support to multiple departments within the Dornsife Academic Service Hub for the Humanities. Job Accountabilities: Performs varied administrative and general office duties in support of academic departments. Duties include, but are not limited to:
Requirements
- Minimum Education: Bachelor's degree
- Addtional Education Requirements Combined experience/education as substitute for minimum education
- Minimum Experience: 3 years
- Minimum Skills: Secretarial or specialized clerical and administrative experience.
- Resume and cover letter required (may be uploaded as one file). Please do not submit your application without these documents.
Nice To Haves
- Experience in a higher education or academic setting
- Familiarity with USC administrative systems and procedures
- Strong organizational, communication, and time-management skills
- Proficiency with standard office software and systems
- Ability to manage multiple priorities in a fast-paced environment
- Demonstrated ability to work independently and collaboratively
- Preferred Education: Bachelor's degree
- Preferred Experience: 4 years
Responsibilities
- Perform varied administrative and general office duties for academic departments
- Coordinate schedules, meetings, and departmental events
- Prepare and maintain correspondence, reports, and records
- Screen and prioritize incoming calls
- Initiate and process budget and business transactions in accordance with USC policies and procedures (e.g., supplier invoices, internal service deliveries, honoraria, reimbursements, and procurement requests)
- Provide information, guidance, and assistance to faculty, staff, students, and visitors
- Assist with office operations, including document management and compliance with university procedures
- Track and monitor assigned budget expenditures
- Order office supplies for departmental offices and the academic service hub
- Assist with maintaining office equipment and coordinating related purchases
- Ensure confidentiality and control access to sensitive information
- Manage student workers
- Performs other related duties as assigned or requested. The university reserves the right to add or change duties at any time.
Benefits
- USC has excellent benefits, including health benefits for staff and their family with access to the renowned university medical network; eligibility for retirement plans with employer contributions after six months of employment; tuition benefits for staff and their family; free Professional Development classes; central Los Angeles location with easy access to commuter trains, buses and free tram pick up services; discounts to sporting and other campus events.
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What This Job Offers
Job Type
Full-time
Career Level
Entry Level
