Administrative Assistant, Director, Sales (Remote)

Cisco•San Francisco, CA

11h•Remote

About The Position

This role can be performed from any location within the United States, with a strong preference for Pacific or Mountain time locations. In this role, you will support two Directors. Your Impact In this role, you will provide support for calendaring, travel, expense reporting, and oversight of special projects, as needed. To perform these tasks successfully, you will learn the products, people, and organizational dynamics within Cisco. You will understand how to handle, with a great degree of independence, incoming asks for time, meetings, resources and other needs from the Director. You will be responsible for determining when to refer matters to others, and to whom they should be referred to. You will be responsible for following up to ensure accurate disposition, and make sure nothing falls through the cracks. You will become a core member of the Director’s team, attending monthly staff meetings and quarterly all team meetings.

Requirements

3+ years experience in an administrative environment.
A minimum of one year of experience supporting a principal who was at the Sr Manager level or above.
Sophisticated knowledge of Mac/Windows desktop computer applications: Outlook, Word, Excel, PowerPoint.
Experience in calendar management, planning meetings and coordinating travel.
Excellent verbal and written communication skills including the ability to connect with all levels of Executive/Senior staff and clients.
High-energy with a passion for thinking bigger and broader than the role itself.
Strong interpersonal skills, independent judgment, utmost integrity and ability to balance both strategic and tactical actions.
Outstanding attention to detail and the ability to handle confidential information.
Enjoy a collaborative environment, are committed to improvement, solve problems and make decisions.

Nice To Haves

Past work experience in the high-tech industry is desired, prior Cisco experience preferred.
Associates degree

Responsibilities

Handles Director’s calendar by prioritizing schedules and meetings. You may decide who gets on the principal’s calendar, which meetings are attended, and who can attend in their place.
Assists Director in planning and coordinating meetings by being responsible for the assembling of the agenda, location, meeting technology (WebEx, TP) based upon participant needs, and all other meeting logistics. May further prepare meeting briefing documents by taking and disseminating notes and formulating post meeting action item lists.
Supports Director by acting as proxy for communications and approvals as authorized. Answers general questions as needed and refers routine matters to appropriate parties, following up to ensure accurate completion.
Responsible for making travel arrangements for the Director. Carefully considers and decides the optimum travel arrangements and itinerary for calendared meetings while handling Cisco expenses.
Provides analytical support to assist Director on special projects. Research issues, analyzes problems, compiles data, and prepares reports.
Candidate will deal professionally with sensitive and confidential matters and materials.

Benefits

medical, dental and vision insurance
a 401(k) plan with a Cisco matching contribution
paid parental leave
short and long-term disability coverage
basic life insurance
grants of Cisco restricted stock units
10 paid holidays per full calendar year, plus 1 floating holiday for non-exempt employees
1 paid day off for employee’s birthday, paid year-end holiday shutdown, and 4 paid days off for personal wellness determined by Cisco
16 days of paid vacation time per full calendar year, accrued at rate of 4.92 hours per pay period for full-time employees (non-exempt)
flexible vacation time off program (exempt)
80 hours of sick time off provided on hire date and each January 1st thereafter, and up to 80 hours of unused sick time carried forward from one calendar year to the next
Additional paid time away may be requested to deal with critical or emergency issues for family members
Optional 10 paid days per full calendar year to volunteer
annual bonuses (non-sales roles)
performance-based incentive pay on top of their base salary (sales roles)