Administrative Assistant - Construction Site

ANDRITZ AG•Pointe Claire, LA

2d•Onsite

About The Position

The administrative assistant is responsible for a variety of administrative tasks while adhering to ANDRITZ Hydro’s corporate policies and maintaining confidentiality. The position is site based in remote locations.

Requirements

Minimum 1-3 years’ experience in administration
Ability to work with limited supervision, while adhering to tight deadlines and time constraints
Punctual, reliable and dependable
Effective communication skills (oral & written) in both English and French
Ability to travel & work on remote site
Effective in working in a team environment
Excellent computer skills, working knowledge of Microsoft Office
Legal status to work in Canada is required

Nice To Haves

Hydro construction site experience preferred
High motivation
Positive mindset
Willingness to be part of a team
Willing to work in a complex, fast-paced environment, with evolving priorities
Result and solution-oriented
Perseverance

Responsibilities

Perform data entry into the site database (Microsoft Access) for both payroll and cost data
Process time sheets, expense reports, packing slips, invoices, health & safety documentation, etc.
Collect necessary documentation for new hires, terminations at site and forward to the appropriate departments
Prepare weekly payroll summary, including T&L allowances
Maintain filing system for site documents
Coordinate travel arrangements to site, including airfare, ground transport and site accommodations
Procure non-contract supplies at site using requisitions/PO in SAP
Ensure the completion of various reports and timely tracking of cost variations outside of contract scope
Forward appropriate forms (new vendor) to procurement as required