Administrative Assistant (Confidential) School Sites

Rio Rancho Public Schools•Rio Rancho, NM

1d•Onsite

About The Position

This job posting is for the Short Term 2026-2027 school year at Rio Rancho Cyber Academy. It is a 240-day contract position for an Administrative Assistant (Confidential) School Sites. A confidential clerical employee devotes a majority of their time to assisting and acting in a confidential capacity with respect to a licensed administrator or district-wide manager who formulates, determines, and effectuates management policies and decisions. This employee works under supervision with the Principal at the school site.

Requirements

High school diploma or equivalent
Professional communications skills, both verbal and written
Working knowledge of office equipment, including computer software programs
Knowledge and experience of office procedures relating to management of confidential information

Responsibilities

Assists in the development of effective office processes/procedures for management of data specific to the area of responsibility
Uses decision-making skills to determine specialized outcomes relating to area of responsibility
Implements management policies and directives in conjunction with area of responsibility
Performs usual office routines, including information intake, organization of information into records or other data formats, maintenance and distribution of data
Types a variety of material and/or documents
Prepares, maintains and files records as assigned
Operates word processors, computers, calculators, copiers, and facsimile machines
Places and answers telephone calls and appropriately responds to requests for information
Obtains, gathers, and organizes pertinent data as needed and puts it into usable form
Maintains a neat and orderly work station
Knows and effectuates the grievance procedures and timelines
Develops or assists in developing filing systems and manages and maintains filing systems
Furthers communication to appropriate entities regarding policies and procedures, and carries out tasks to promote positive public relations
Assists in formulating and making recommendations for change of various programs, policies, and procedures
Learns, implements and trains staff with regard to new software, programs and procedures
Takes initiative in performance of secretarial work entailing a high degree of independence, responsibility, discretion, and confidentiality
Ensures compliance of office activities with financial, legal, and administrative requirements
Acts as liaison between administrators, departments, schools, staff and the public to provide information, address a variety of issues and/or provide general support
Performs these duties in addition to ones listed above as dictated by assignment: Bookkeeping duties in accordance to applicable District/New Mexico/Federal guidelines and requirements
Procurement and purchasing rituals as established by applicable District/New Mexico/Federal guidelines and requirements
Maintains budgets within the scope of District/New Mexico/Federal allowances
Manages substitute responsibilities (allocated days vs. district days, etc.)
Performs such other duties as may be assigned