Administrative Assistant, Compliance (Full-Time, 18-Month Term)

Wellington-Altus•Winnipeg, MB

12d•Onsite

About The Position

Reporting to the Corporate Services Coordinator & Compliance Training and Development Lead, the Administrative Assistant, Compliance is responsible for supporting the firm’s compliance function by providing administrative and documentation support by managing file organization, drafting and preparing documents, and coordinating delivery of training. This position contributes to the smooth day-to-day operations of the department through accurate record-keeping, timely processing of compliance activities and effective communication.

Requirements

Bachelor’s degree in business administration, finance, or similar field of study, or equivalent combination of education and experience.
Minimum of one (1) year of experience in an administrative role.
Proficiency with the MS Office suite, including Word, Excel, PowerPoint, Teams, and Outlook.
Dependable and accountable, with the flexibility to adapt to change and support both daily tasks and longer-term goals.
Highly organized and detail‑oriented, able to prioritize tasks and handle multiple deadlines in a fast‑paced environment.
Strong written and verbal communication skills, with the ability to communicate professionally with Advisors and corporate staff.
Good problem‑solving and critical‑thinking skills, using sound judgment and working well with others.
Strong interpersonal skills, able to communicate effectively in person, by phone, and virtually.
Comfortable working in situations with changing priorities and competing demands.
Able to handle sensitive information with discretion and maintain a high level of confidentiality.
Must be legally eligible to work in Canada.

Nice To Haves

Exposure to compliance environment considered an asset.

Responsibilities

Maintaining accurate and organized filing systems for training records and compliance documentation.
Assisting in preparing and distributing training communications, announcements, and materials.
Tracking training assignments and completion status; follow up on outstanding items and escalate as needed.
Providing first-line support to employees on training requirements, course access, and basic technical issues.
Coordinating scheduling and logistics for training sessions, meetings, and related activities.
Compiling and maintaining reports on training participation, completion rates, and outstanding requirements.
Supporting internal reviews and audits by gathering and providing required documentation.
Assisting with updating standard operating procedures (SOPs) and training materials.
Providing general administrative support to the Compliance team, including ad hoc tasks and special projects.
Upholding confidentiality and handle sensitive information in accordance with company policies and regulatory requirements.
Coordinating meeting logistics, including room bookings and video conferencing, when applicable.
Performing other duties as assigned.