Administrative Assistant – Commercial Cleaning Operations- Salt Lake City, Utah

MasterCorp•Salt Lake, UT

8d•Onsite

About The Position

The administrative assistant provides administrative support to the department by conducting research, preparing statistical reports, handling highly confidential information requests and performing clerical functions such as preparing correspondence, creating departmental reports, receiving visitors, arranging conference calls and scheduling meetings for their assigned department or leader. MasterCorp Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, ancestry, religion, sex, national origin, sexual orientation, age, citizenship, marital status, disability, gender identity or expression, genetics or protected Veteran status, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.

Requirements

High School Diploma
1-2 years experience
Excellent verbal and written communication skills
Excellent time management
Collaborates effectively with associates at all levels of the organization and clients when needed.
Proficient in MS Office, Outlook, Word, Excel, PowerPoint, Internet Browsers, Workday, Microsoft Teams, SharePoint, and other software applications.
Ability to speak, read, and write in Spanish is strongly preferred to support our bilingual workplace in certain locations.

Responsibilities

Assist the department team as needed with any and all administrative duties.
Answer phone calls and direct calls to appropriate parties or take messages.
Screen visitors and determine whether they should be given access to specific individuals.
Assists visitors with any other requests as needed.
Other receptionist duties as assigned.
Read and analyze incoming emails, memos, submissions and reports to determine their significance and plan their distribution.
Plan and organize on-site and/or virtual meetings. This includes handling all travel and meeting document preparations.
File and retrieve corporate documents, records and reports.
May support with pre-hiring and onboarding processes.
May include coordinating high volume domestic and international travel arrangements for team including both commercial and private air travel.
Other duties as assigned.